· Review reconciliations of all supplier, staff, bank and ledger accounts to ensure that they are up-to-date and accurate. This would involve follow-up within or outside the section to resolve pending items to ensure that year-end adjustments are kept to the minimum.
· Check the integrity of interfaces, completeness of data and review of accrual/prepayment journals generated by the system referring any discrepancies/anomalies to immediate supervisor with recommendations for corrective action to ensure monthly closing and quarterly hard closing deadlines are met and accounts display the correct balances.
· Maintain accurate, up to date documentation on manual and system process followed in the section as a part of Standard Operating Procedure (SOP) and user guides. Ensure that changes in procedures are promptly updated and communicated to the team. Identify enhancements and modifications required to improve the processes, present potential enhancements/ modification to team leader for consideration.
· Assist auditors through investigation of queries raised from financial systems to enable a thorough response to be provided.
· Check supporting documentation used for updating masters in the financial systems and approve the same to facilitate auto accounting and staff recoveries.
· Specific to Payables:
Timely Entry requires the accounts payable person who opens the mail to enter a date received on the invoice, and update the invoices details.
· Review supplier invoices which are pending due to non-availability of supporting documents (manual or system based) and/or unauthorised to ensure acceptance/rejection of the invoices.
· Approve payments to suppliers and service providers by referring to supporting documents and authorisation manual to ensure correct payments and optimum utilisation of agreed credit period.
· Advise the daily/weekly funds requirements based on due payments to ensure timely payment to suppliers
