Reports to:
- Operationally to Worley Supply Management Director
- Functionally to Worley Project Contract Manager
Summary:
Responsible for liaising with the Project Team for the Contract functions on the projects to which they are assigned. Provides the focal point for the Contract packages assigned to and related activities on the project, liaising with the Project Manager, the client, and all disciplines including the Supply Management Director and the Project Contract Manager.
Responsibilities:
- Comply with work processes, procedures, instructions and guidelines, including Contract Execution Plan, Co-ordination Procedure and Quality Plan;
- Prepare cost estimates and submitted for review to the Contract Manager prior to submission to the Project Manager;
- If required, engage the market using processes, procedures, instructions and guidelines as written out in the Contracts strategy;
- Responsible for: Project setup including systems and tools; Contract management of Contractors and Service Providers; Change and dispute managements; Prepare contractual letters and correspondences; Defend and resolve claims expeditiously; Maintain systems and tools for reporting; and Issuing Contract status reports.
- Maintain the Contracts plan in conjunction with Construction, Project Management, Engineering, and Planning;
- Compile, manage and update the project-specific bidders’ list in conjunction with Construction, Project Management, Engineering, and the Project Manager;
- Lead formal enquiry packages, ensure issuance to each of the Contractors on the approved project Bidder List, and expedite bid returns to meet the closing date;
- Maintain, lead and control all contact with bidders/Contractors during the bidding /evaluation period and after Contract award, and that technical and commercial communications and evaluation are recorded in writing and distributed;
- Evaluate quotes, follow up Technical Bid Analysis (TBA), prepare Commercial Bid Analysis (CBA), and make award recommendations to the Client on the most suitable bidder considering the price, technical acceptability, and delivery consistent with the project requirements;
- Ensure CBAs are approved at the appropriate authority level prior to commitment, and that Contracts are prepared in the agreed format and issued in accordance with project requirements;
- Lead project meetings and negotiations with Contractors;
- Maintain records of Contracts expenditure and managed within budget;
- Manage variations and claims against the Contract;
- Quantity take off for Civil, Piling, Structural, Mechanical, Piping, Scaffolding, Painting, Insulation, Tankage, Electrical and Instrumentation
- Assessing and evaluating applications for payment/ invoicing and making recommendations and ensuring payment;
- Report regularly on areas of concern/ issues /opportunities and threats and areas that are working well on the project;
- Ensures Change Orders are issued as appropriate, invoices are received, checked, and approved, and all claims or back charges are resolved;
- Ensures Contracts files are always maintained and are current;
- Keeps abreast of market conditions and maintains regular communications with key Contractors;
- Advise Contract Manager and Supply Management Director of potential new sources of supply, and of current supplier’s performance;
- Provides Contract support to estimates when required;
- Ensure Contracts are expedited to completion, including coordination with Construction, Engineering, Quality, Health, Safety, Security and Environment, and Quality Control, and that all Contractor documentation is received;
- Conduct Contractor Performance Assessment upon Contract closure; and
- Prepares final accounts and closeout, manages the return and release of Securities/Bonds and Warranties.
- The Senior Contract Administrator is required to maintain good relations with all stakeholders, internally and externally, and shall ensure Worley professional ethics are observed at all times.
Requirements:
The career profile of a successful Senior Contract Administrator may show qualification in a specific field of expertise which will contribute to all-round management capability. However, the emphasis in identifying a Senior Contract Administrator’s potential is centred on the illustration of proven capability, experience, versatility and interest. Formal qualifications which indicate the suitability for a Senior Contract Administrator may include:
- Degree in Engineering, Quantity Surveying or equivalent; or
- Diploma in Engineering, Quantity Surveying or equivalent.
- At least 12 years of relevant working experience
- Experience in Energy, Chemicals and Resources industry
- Actively involvement in Contract Work Practices
- Knowledge of major PMC/EPC/EPCM Businesses and of Client business
- Knowledge of E and EPC, EPCm and PMC type projects
- Familiar with Multi-Office delivery
- Fluent in written and spoken English; spoken mandarin and other dialect
- Able to cope in a dynamic environment
- Good negotiation skill
- Good communication, able to illustrate discussion points clearly
- Possess leadership quality and a team player
- Confident, able to read and facilitate meetings
- Reliable, independent and meticulous
The ideal candidate must display a degree of flexibility and have a willingness to be stationed in Project Site.
