Reports To:
- Operationally to Worley Supply Management Director
- Functionally to Worley Procurement Manager
Job Summary:
Responsible for liaising with Worley Facility and Project Teams for the Procurement functions on corporate and projects. Provides the focal point for the Procurement activities, liaising with the Requestors and Project Manager, the client, and all disciplines including the Supply Management Director and the Procurement Manager.
Responsibilities:
- Comply with work processes, procedures, instructions, and guidelines, including Procurement Execution Plan, Co-ordination Procedure, and Quality Plan;
- Prepare cost estimates and submitted for review to the Project Procurement Manager prior to submission to the Project Manager;
- If required, engage the market using processes, procedures, instructions, and guidelines as written out in the Procurement strategy;
- Responsible for: Project setup including systems and tools; Procurement management of Suppliers and Service Providers; Change order management; Maintain systems and tools for reporting; and Issuing Procurement status reports.
- Maintain the Procurement plan in conjunction with Construction, Engineering, and Planning;
- Compile, manage and update the project-specific bidders’ list in conjunction with the Disciplines leads, Engineering, and the Project Manager;
- Maintain records of Procurement expenditure and managed within budget;
- Managing Variations and Claims against the Purchase Order;
- Assessing and evaluating applications for payment/ invoicing and making recommendations and ensuring payment;
- Report regularly on areas of concern/issues/opportunities and threats and areas that are working well on the project;
- Lead project meetings and negotiations with suppliers;
- Lead formal enquiry packages, ensure issuance to each of the Suppliers on the approved project Bidder List, and expedite bid returns to meet the closing date;
- Maintain, lead and control all contact with bidders/Suppliers during the bidding/evaluation period and after the Purchase Order (PO) award, and that technical and commercial communications and evaluation are recorded in writing and distributed;
- Evaluate quotes, follow up Technical Bid Analysis (TBA), prepare Commercial Bid Analysis (CBA), and make award recommendations to the Client on the most suitable bidder considering the price, technical acceptability, and delivery consistent with the project requirements;
- Ensure CBAs are approved at the appropriate authority level prior to commitment, and that Purchase Orders are prepared in the agreed format and issued in accordance with project requirements;
- Ensures Change Orders are issued as appropriate, invoices are received, checked, and approved, and all claims or back charges are resolved;
- Ensures Purchase Orders files are always maintained and are current;
- Keeps abreast of market conditions and maintains regular communications with key suppliers;
- Advise Project Procurement Manager and Supply Management Director of potential new sources of supply, and of current supplier’s performance;
- Provides Procurement support to estimates when required;
- Ensure Purchase Orders are expedited to completion, including coordination with Construction, Engineering, Quality, Health, Safety, Security and Environment, and Quality Control, and that all Suppliers’ documentation is received;
- Conduct Supplier Performance Assessment upon Purchase Order closure; and
- Prepares final accounts and closeout, manages the return and release of Securities/Bonds and Warranties.
- Drives, leads, reports, and liaises pre and post Procurement Activities for procurement packages
- Liaises with the Client, Project Manager, Engineering Manager, Construction Manager and various disciplines
- Delivers the administration and closeout of the Procurement
- Responsible for compliance with Worley or Project systems, tools, processes and procedures
- Responsible for delivering in accordance with the Procurement Execution Plan
- Responsible for delivering in accordance with the allocated budget
- Protect the integrity of data (consistent, reliable, and predictable)
- Accurate and timely reporting of Procurement activities.
Requirements:
The career profile of a successful Procurement Officer may show qualification in a specific field of expertise which will contribute to all-round management capability. However, the emphasis in identifying a Procurement Officer’s potential is centred on the illustration of proven capability, experience, versatility and interest. Formal qualifications which indicate the suitability for a Procurement Officer may include:
- Degree in Engineering, Quantity Surveying, Supply Chain or equivalent;
- or Diploma in Engineering, Quantity Surveying, Supply Chain or equivalent.
- Fluent in written and spoken English; Mandarin and other dialects
- At least three years of relevant working experience
- Fresh graduate is welcome to apply
- Experience in supply chain and purchasing
- Knowledge of E and EPC, EPCm and PMC type of projects, but not a must
- Familiar with corporate purchase
- Able to communicate effectively in writing
- Able to cope in a dynamic environment
- Able to convey arguments and propositions in relationships;
- Good negotitation skill
- Good communication, able to illustrate discussion points clearly
- Reliable, independent and meticulous
