Administrative Assistant(Part-Time)

Job Description: Administrative Assistant

Position: Administrative Assistant

Location: White Sands Primary School, 2 Pasir Ris Street 11, Singapore 519075

Duration: June 15, 2024, to June 14, 2026

Hours:

• Mondays to Fridays: 9:00 am to 3:00 pm (6 hours per day, no lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays

Scope of Responsibilities:

1. Front Desk Operations:Attend to phone calls and walk-in customers, providing courteous and efficient service.
   
2. Correspondence Handling:Manage incoming and outgoing mails and faxes promptly and accurately.
   
3. Student Support:Attend to pupils' needs such as injuries and assist in tracking missing pupils.
   Assist in pupil matters including daily attendance, admission, P1 registration, P1 Orientation, Sec 1 Posting Exercise, and updating records of daily activities.
   
4. Data Management:Maintain and update school data records accurately and efficiently.
   Assist in data compilation tasks as required.
   
5. Logistics Support:Assist in logistics duties including sorting/distribution of booklets/pamphlets, maintaining inventory, stock-taking, loan of equipment, and equipment maintenance in rooms.
   
6. General Assistance:Perform any other duties as assigned by Principal, Vice-Principals, Administration Manager, Teachers, Management Support Officers, etc.
   

Qualifications, Skills & Experience:

• Minimum GCE ‘O’ or 'N' Level Certificate or its equivalent.
• Excellent communication and interpersonal skills.
• Strong team player with a proactive attitude and high level of initiative.
• Positive attitude and willingness to learn.
• Proficiency in MS Office applications such as Microsoft Word, Excel, and PowerPoint.
• Ability to thrive in a fast-paced environment and multitask effectively.
• Comfortable interacting with young children.
• Prior experience working in a local primary school is preferred.