Admin
· Provide office administrative and operational support
· Responsible for contracts administration of new and existing vendors, customers and partners.
· To manage all the various insurance renewals, vehicle road tax renewals, government body licensing and permit applications and submissions required, and to ensure that all the necessary license and permits are approved, renewed and updated accordingly.
· Prepare and monitoring of purchases requisition, data entry into SAP system.
· To assist in the compilation of sales reports and in the administrative reconciliation for sales.
· To be in-charge of the inventory and procurement of office materials, stationary and equipment.
· To maintain an organized filing system (both electronic and physical documents).
· To assist in the arrangement of courier service (when required).
· To assist in answering incoming calls and to handle queries with suppliers and staff.
· To provide support to the Accounts department. This includes assisting in vendor and customer code creation in SAP, e-invoicing to customers and contacting customers for receivables.
· To assist in stock take when necessary.
Purchasing
· Review and analyze all existing vendors, suppliers, pricing and costs, so as to ensure cost effectiveness.
· To continually source for new vendor/supplier options (e.g. raw materials, equipment, supplies, etc.), to review and determine product suitability and negotiate purchase price.
· To coordinate sample product demonstration, and facilitate approval process of new products.
· Manage purchase cycle and order quantities of all items, to ensure proper management and control of inventory.
· To monitor and provide action plans to reduce inventory of expiring or discontinued items.
· To work closely with internal stakeholders and vendors to determine the product requirements and specifications required.
· Develop and implement purchasing and contract management SOPs, and to ensure adherence to the SOP guidelines.
· To review current system and to implement automation of purchasing and ordering processes.
· Maintain and update vendor and contract database and to ensure proper documentation of all purchasing and procurement documents.
Others
· Assist in ad-hoc projects as and when assigned.
· Any other appropriate duties and responsibilities as assigned.
