Job Description:
1. Grants Administration and Management (Harmony Fund)
a. Engage grant applicants to introduce grant objectives and assist with their clarifications
b. Conduct end-to-end administration of client's grant applications that support social cohesion. This includes:
i. [Pre-award] assessment of grant applications, evaluation of applicants’ proposals and budgets, liaison and communication with applicants to seek clarifications
ii. [Post-award] preparation of letter of award, funding agreement, communicating application outcome, tracking project progress, reviewing of project reports, verifying expenditure reports and grant disbursement
c. Assist in knowledge management and grant process optimisation matters, including maintaining the grant registry, tracking status and progress of applications, reporting grant data as well as reviewing and streamlining Harmony Fund grant management processes
2. Secretariat Support
a. Book calendars of senior management ahead of various committee meetings
b. Assist relevant meeting secretariats to consolidate attendance, assist with logistical preparations and on-site set up before committee meetings e.g. preparing refreshments, coordinate with caterer, prepare nameplates, setup meeting room, print meeting materials and folders for attendees
c. Assist with contract or appointment letter preparations
d. Liaise with relevant personnel to seek security clearance
3. Assist with Project Administration
a. Assist with administration of BRIDGE (Broadening Racial and Religious Interaction through
Dialogue and General Education) programs, including monitoring and tracking of programmes calendar and participation figures
b. Liaise with external partners for event/programme-related preparations
c. Assist with engagement and liaison with BRIDGE partners, including meeting coordination, preparation of materials and note taking
d. Assist in marketing related matters, including providing inputs on publicity material
4. Any other duties as assigned
Working Arrangement:
Location: Near Clarke Quay MRT Station
Working Hours:
Mon – Thu: 8.30am to 6.00pm
Fri: 8.30am to 5.30pm
Contract Duration: 1 Year
Salary: $3100-$4100/Month
Job Requirements:
- Strong writing and verbal communication abilities, meticulous, organised and process-oriented, good analytical skills (able to evaluate proposals, draw conclusions, make recommendations), adept at IT and administrative skills
