Duties and Responsibilities
1. Perform basic bookkeeping activities.
2. Plan meetings and conference calls and arrange and manage meetings.
3. Take and distribute meeting minutes.
4. Maintain electronic and physical files.
5. Communicate with client from phone calls
6. Maintain weekly schedules of employees.
7. Organize and provide documents, reports and information.
8. Coordinate work space, computer, and supplies for new employees with IT department.
9. Sort and distribute mail.
10. Update and maintain office policies and procedures
11. Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
12. Support in purchasing materials, and arrange with site
13. Assist in preparation of sales agreements, invoices, billings, and documentation for sales and financing transactions
14. Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned
15. Act as the point of contact for internal and external clients
16. Submit and reconcile expense reports
17. Work independently and within a team on special projects, which could include presentations, mailings, or proofreading.
Requirements and Qualifications,
- Knowledge of accounting and bookkeeping principles.
- Personal effectiveness and credibility.
- Data entry with strict attention to detail.
- Keen attention to detail and ability to keep records and files organized.
- Competent collaborator and skilled cross-functional communicator.
- Ability to work under stress and tight reporting requirements.
- Able to commit for minimum 1 year.
