Job Description:
Organisational Governance
- Manage and maintain the SNEC organisational structure
- Map and maintain oversight of decision-making authorities and platforms
- Develop positive working relationships within SNEC, as well as with SingHealth, MOH and other stakeholders as necessary
- Identify opportunities to streamline/optimise domain, department and functional activities
- Develop and propagate administrative best practices through the Centre
Organisational Development
- Support the development and implementation of initiatives to drive organisational development at SNEC
- Develop frameworks to enhance role clarity and support sense-making within SNEC
- Identify opportunities to increase awareness of learning organisation principles (cultural & mindset change)
- Recommend tailored approaches to engage, connect and influence the various professional groups in SNEC at different levels
Secretariat and Administrative Support
- Provide secretariat support for key stakeholder meetings to ensure critical discussion points are recorded and facilitate tracking of follow-ups.
- Develop and maintain an efficient format for key leadership meetings that facilitates strategic review and ensures that decisions are supported by relevant analysis or benchmarked data.
- Ensure effective meeting management and succinct minutes of meeting, preparation of management reports and presentation slides.
- Facilitate departments’ preparation of workplans for senior management review as well as track implementation / follow ups in timely reports
Knowledge Management
- Manage the list of Department documentation including meeting schedules, agendas and ensure that they are updated and accessible
- Maintain the SNEC Master Calendar and communicate changes to the relevant stakeholders in a timely manner for effective coordination of key meetings and events
Performance Management
- Maintain tracking and reporting mechanisms and ensure timely updates of project/initiative progress and performance to senior management and relevant stakeholders
- Support the implementation and maintenance of SNEC’s annual workplan and budget framework
Job Requirements:
- Bachelors in Business, Finance or Biomedical Science with 5 years’ relevant work experience
- Resourceful and proactive team player with excellent planning and analytical skills
- An excellent communicator who is able to interact effectively with formal and informal networks
- Excellent organisational abilities with strong business writing skills
- Ability to adopt a systems-level view, identify potential challenges and gaps, and propose reasonable mitigation or management measures/solutions will be an advantage.
- Relevant experience in healthcare and public sector is desirable but not essential
