- Maintain the company statutory registers and records, specifically (but not limited to) statutory compliance with ACRA (Singapore) and TCSP (Hong Kong):
- Filing of the company’s annual accounts on time and maintaining the necessary registers
- Notice of share transfers, amendments to MAA, notice of removal or resignation of auditors
- Change of registered office address
- Any other regulatory requirements by the relevant regulatory authorities
- Arrange for shareholder and director meetings
- Lodge and file in time all necessary documents required by law
- Provide administrative support in preparation of board meetings and management meetings, including but not limited to convening of meetings, minute-taking and action item tracking arising from the meetings
- Provide comprehensive legal and administrative support to the board, including independent and non-executive board members
- Assist in the implementation of corporate strategies by ensuring that the board’s decisions are properly carried out and communicated
- Ensure that the company meets all its legal obligations
- Stay updated on relevant developments and changes in statutory and regulatory obligations
- Serve as an advisor to the directors and provide any practical support that is needed; shares timely information with all the directors so that they can contribute fully during the board meetings
- Where appropriate, regularly communicates with the shareholders and ensures their interests are protected; timely disseminates financial statements so that shareholders are prepared to take part in decision making at the company’s Annual General Meeting
- Supervise share allotments, issues and transfers and deal with other matters affecting shareholdings and queries from shareholders
- Where necessary, execute official documents with a company director under the company seal; issue certified copies of company resolutions along with any one of directors (considered proof of passing of the resolution)
- Where applicable, supervise the establishment of overseas operations of the company according to proper procedures and laws
- Any other relevant duty as assigned by the manager
