Responsibilities and Duties:
General Purchasing
· Work with users to understand user’s requirement, source for product and services according to the requirement and facilitate product and service evaluation.
· Process purchase requisitions and prepare purchase orders / contracts for all approved requisitions
· Liaise with vendors on prompt and complete deliveries
· Verify suppliers’ invoices against delivery orders/service reports and purchase orders and submit to Finance for payment processing
· Monitor outstanding purchases and ensure all purchases are fulfilled timely
ITQ / ITT process administration
· Advise users ITQ/ ITT process, timeline, and required information to launch a successful ITQ/ITT in a timely, effective and compliant manner.
· Prepare ITQ / ITT documentation
· Facilitate site briefings and tender clarifications
· Consolidate proposal submission; and conduct price comparison and compliance checks
· Facilitate tender interviews and tender evaluations
· Consolidate tender evaluation scoring, analyze evaluation outcome
· Prepare Letter of Award, etc
· Ensure all information and documentation are complete and updated in procurement systems.
Contract Management
· Forecast, plan and monitor contract purchases for consumables, hospital supplies, building services and preventive maintenance services for biomedical equipments
· Ensure timely renewal of contracts
· Review contracts to ensure that all contracts secured are competitive and are recent
Vendor Management
· Solicitate user’s feedback on vendors performance and product/ service quality to improve the performance and product/service quality
· Ensure that vendors are compliant to the hospital’s safety requirements
Job Requirements:
· Diploma holder with minimum 3 years working experience as a purchaser or similar role, preferably from a healthcare industry
· Experienced in contract management, tender management and project buying is preferred
· Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
· Understanding of supply chain procedures
· Proficient in MS office
