Roles & Responsibilities:
HR Rep - Nestle
- Manage the contractual obligations of Nestle account and to ensure that the agreed KPIs are fulfilled within stipulated timelines/
- Co-manage the recruitment of permanent and contract staff according to SOP such as completion of PRF, liaising with recruitment agencies, arranging and conducting interviews, reference checks, drawing up contracts, explaining the contract terms and conditions (includes all subsidiary and associate companies).
- Ensure all staff information is updated on time and available when needed in your areas of responsibility.
Learning & Development
- Plan the Annual Training Calendar, update it once every 6 months and notify all staff of the training available. (This is done via extracting the training needs from PMO).
- Organize in-house training on a monthly basis. Up to 20 staff to attend training monthly. Duties include registering staff for courses, preparing attendance list, applying for training passes, applying for SDF subsidy, obtaining a copy of the training materials for centralized filing and collating of evaluation forms.
- Update Training / BSC Report on a monthly basis.
- Co-manage TAP and other Leadership programmes. This includes tracking their movement such as promotion and transfer and follow-up on application of knowledge learnt.
Talent Management
- Manage the extension of contract of Consultants and Contract staff. Ensure timely renewal and that exit formality are done according to SOP.
- Monitor employee records to ensure commitments from the company including confirmation letters and warning letters.
- Take the lead in managing the Long Service Awards for all companies including subsidiaries and affiliates.
- Assist in recruitment activities by uploading/posting of job advertisements .
- Assist the Director and Manager in yearly recruitment talks at local university and polytechnics and other tertiary institution.
- If appointed as D&D rep - Responsible for the Pico Recognition Award, including issuance of certificate, making of the plaque and cheque and Long Service Award.
Back up
- Act as a back up to assist in work pass applications, renewal and cancellation for Pico and its subsidiaries and to ensure compliance with the relevant authorities, when required.
- Act as the back-up to print visa and certification letters, when required.
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or related field.
- 2+ years of experience in HR roles, preferably in a fast-paced environment.
- Strong knowledge of HR principles, practices, and regulations.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and time management abilities.
- Proficiency in Microsoft Office suite and HRIS systems.
- Ability to maintain confidentiality and handle sensitive information with discretion.
