Our Client is seeking for a highly organised and proactive HR & Admin Assistant. The successful candidate will be responsible for providing administrative support to the Office Manager, including HR tasks, event coordination, vendor liaison, and office management. He/She is expected to accomplish/complete a task independently while demonstrating a thorough concern for all the areas involved, no matter how small. He/She will possess excellent communication skills and is able to multi-task effectively.
Administrative Duties:
- Corporate mobile line renewals, etc.
- Handling administrative request and queries
- Prepare files for archiving and manage return and retrieval of files following firm guidelines
- Provide timely and accurate support to Office Manager, with administrative support needs
- Perform other related duties as required
HR Support:
- Assist in the recruitment process by job posting, scheduling interviews, coordinating candidate assessments, and preparing interview materials
- Maintain employee records, including personnel files, attendance records, and performance evaluations
- Support onboarding and offboarding processes for new hires and leaving employees, including conducting orientation sessions and exit interviews. Maintaining alumni list on InterAction
- Assist with the implementation of HR policies and procedures
- Assist with facilitating mid and year end reviews
- Assist to coordinate employee training and development initiatives, including scheduling training sessions and tracking employee participation
- Act as a point of contact for employee inquiries regarding HR policies, benefits, and other related matters
- Compile data, information, reports and submit survey requests from Ministry of Manpower on a quarterly basis
- Prepare government claims on childcare leave, maternity leave and national service leave for Office Manager's review and submission
- Assist in the planning and execution of employee engagement activities, such as team-building events, recognition programs, and employee surveys
- Assist in Singapore Law Practising Certificate renewals. Sending reminders and tracking
- Assist with the internship and practice training programme
- Participating in Career fairs and events
- Collaborate with the wider alliance HR team on projects and initiatives to support the overall strategic goals of the firm
Office Management:
- Submit invoices from vendors to the Accounts team and ensure timely payments
- File and affix signatures on approval forms, distributing them to staff and organizing them in folders
- Prepare offices for visiting overseas staff and manage stationery orders
Qualifications and Skills:
- Degree or Diploma in Business Administration, Human Resources, or related field preferred
- Previous experience in an administrative or HR role is advantageous
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and collaboratively in a fast-paced environment
- Attention to detail and a proactive approach to problem-solving
To apply, please send your updated resume in MS Word format including your current & expected salary and date of availability. We regret that only shortlisted candidates will be notified.
