Job Description:
We are seeking a proactive and detail-oriented Administrative Assistant to join our team at Cellars Di-Vine Pte Ltd. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring smooth day-to-day functioning. This position requires strong organizational skills, excellent communication abilities, and the capacity to handle multiple tasks efficiently.
Responsibilities:
- Provide administrative support to management and staff, including handling correspondence, scheduling appointments, and managing calendars.
- Assist in managing office operations, including maintaining office supplies, organizing files, and handling incoming and outgoing mail.
- Coordinate logistics for meetings, events, and travel arrangements, including booking accommodations and arranging transportation.
- Assist in processing orders and invoices, maintaining accurate records, and coordinating with the finance department as needed.
- Serve as a point of contact for customers and vendors, addressing inquiries and providing assistance as required.
- Assist in preparing reports, presentations, and other documentation, ensuring accuracy and timely completion.
- Support marketing and sales activities by coordinating promotional materials, updating marketing databases, and assisting with customer communications.
- Collaborate with other team members to ensure seamless coordination and communication across departments.
- Maintain confidentiality of sensitive information and adhere to company policies and procedures.
- Perform other administrative tasks and special projects as assigned.
Requirements:
- Diploma or equivalent; additional qualification as an Administrative Assistant or Secretary is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and office equipment.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong interpersonal skills and the ability to interact professionally with clients, vendors, and colleagues.
- Knowledge of wine industry terminology and practices is desirable but not required.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.
If you meet the above qualifications and are passionate about providing exceptional administrative support in a dynamic environment, we encourage you to apply for the Administrative Assistant position at Cellars Di-Vine Pte Ltd. We offer competitive compensation and opportunities for career growth within our organization.
