Responsibilities:
- Organise, prepare and execute all HR documents, i.e. employment contracts, HR letters/documents, memos etc, in consultation with senior management.
- Organise and maintaining employee personal records and databases.
- Be a reliable and trustworthy company representative for employees on any HR related queries.
- Employer Branding – Be a positive steward of the company’s values, vision and mission.
- Assist to manage the end-to-end recruitment process. (eg: Posting of advertisement, Career Fairs, School Visits, Shortlisting/Interviewing of candidates, Preparing of offer package, Onboarding etc.) including collaborating with different business units to understand their recruitment needs and make suggestions when necessary.
- Manage all applications and cancellations of work pass for foreign employees.
- Manage and handle insurance-related queries, renewals and processing; ensure all employees are adequately insured, claims processed promptly etc.
- Ensure that the Employee Handbook, HR policies and related procedures are effectively communicated to all staff.
- Ensure compliance of HR policies.
- Review and renew company HR policies in consultation with senior management.
- Monthly reports on HR performance metrics, such as company turnover, MCs etc.
- Managing HR budgets and labour costs when necessary.
- Assist and liaise with agencies on all government grants (Government-Paid Child Care Leave, Maternity Leave, Paternity leave and NS make-up pay).
- Analyse, implement and assist with all training and development matters.
- To fulfil any other duties as assigned.
Skills & Requirements
- Proven work experience as a HR Manager, Office Administrator or similar role.
- Bachelor’s degree in Business Administration, or similar field.
- Proficiency in Microsoft Office and HR softwares.
- Strong verbal and written communication skills.
- Great interpersonal skills.
- Good analytical and numerical skills.
- Strong ethics, with an ability to manage confidential data.
- Excellent management, communication and organizational skills.
- Good knowledge of the Employment Act and standard HR operating procedures.
- The 3 “R”s: Responsible, Resourceful & Reliable.
- Self-motivated and meticulous.
- Enabler of a positive work environment.
