Job Responsibilities:
- Handle projects assigned and supervised by Project Manager.
- Assist Project Manager in managing project activities right from project initiation phase to project implementation until successful systems commissioning.
- Assist Project Manager to file all projects documents and adhere to the Quality Management System standards.
- Fixed Asset Management
- Facilitate, document and process Purchase Request, Purchase Order, Delivery Order, Goods Acceptance, Invoice, etc.
- Assist Project Manager to perform front end study, risk assessment and proposed technical solutions to meet User Operational needs.
- Assist Project Manager to perform necessary Request for Information (RFI) and submit budget proposal on project initiatives.
- Assist Project Manager to prepare the necessary procurement documentation for project Tenders including evaluation and award.
- Assist Project Manager to manage contracts with the relevant vendors to ensure prompt deliveries of services / products and ensure the availability of funds for such payments.
- Assist Project Manager to prepare Project Management Plan and project related technical and management reports.
- Assist Project Manager to ensure the project tasks are implemented within the approved scope, schedule and budget.
- Assist Project Manager to manage the acceptance tests to ensure that the system requirements and specifications are met in accordance with contractual requirements.
- Report project progress status to the Project Manager at regular project meetings.
- Manage the users’ expectations and resolve any project issues timely.
- Manage contractors and ensure project scope of work is fulfilled according to contractual requirements.
- Manage all project deliverables until completion of delivery to User.
- Work closely with vendors and external government agencies for all project related works. Moreover, the Project Officer must work seamlessly with other cross functional teams and units to resolve project matters taking into account security, system integration and interoperability.
- Able to work and think independently with minimum supervision.
- Assist user in the preparation of guidelines and standard operating procedures (SOPs) related to the systems.
- Assist Project Manager to manage projects that have transits to warranty / maintenance phase. Work with the vendors, users and relevant parties to ensure systems in warranty or maintenance phase are functioning and performing to specifications. In event of system failure or non-performance to specification, the Project Officer shall work with the vendors to recover or reinstate the system to its operational states or functionalities in the shortest possible time.
- Handle administration matters such as security clearance, coordinating meetings.
- Undertake other responsibilities, projects or tasks assigned by the Project Manager including leading small scale projects.
Job Requirement:
- Diploma in Information Technology/Computer Studies/Systems Engineering or equivalent with at least 3 years working experiences in Project Management and IT Project Lifecycle.
- Candidate shall have minimum 1 year of working experience in IBM MQ.
- Familiarity with Government procurement process will be preferred.
- Good interpersonal and communications skills including oral, writing and presentation skills.
- Strong analytical and problem solving skills.
- A good team player with initiatives and ability to perform under pressure.
- A fast and resourceful learner with positive working attitude.
Interested applicants, please submit your updated resume in MS WORD format via Apply Now for immediate processing. Do include your availability, last drawn & expected salary.
**We regret that only shortlisted candidates will be notified. Thank you.
Ashlynn | R21100397
