Job Responsibilities:
- Manage general administration and coordination of work actvities;
- Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
- Assist the site manager on day to day operations of the facilities;
- Track, manage and raise purchase order requests;
- Attend to feedbacks from clients and end users to provide an all rounded client centric experience
- Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
- Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
- Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
- Coordinate with various departments to address their needs and ensure smooth communication flow;
- Manage the procurement of office supplies and maintain an organized inventory;
- Work with vendors to ensure timely delivery of supplies and equipment;
- Assist in monitoring and tracking the facilities budget;
- Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
- Assist in coordinating office layouts, relocations, and space utilization;
- Work with relevant parties to address space-related concerns and requests;
- Support the coordination of maintenance activities, repairs, and service requests;
- Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
- Assist in coordinating facilities for meetings, events, and conferences;
- Ensure that necessary facilities and resources are available and properly set up;
- Any other duties assigned by the Site Manager.
Job Requirements:
- Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
- Outgoing and vocal with good communications skill.
- Excellent client management skills in a corporate environment and a strong team player.
- Proactive and independent.
- Familiar with CMMS for work order management;
- Dynamic and multi-tasking capabilities.
