HOW YOU WILL FULFILL YOUR POTENTIAL
Global Banking & Markets is seeking an Assistant to support senior management and various teams within the business and be part of a broader team of Assistants based in Singapore. This is an excellent opportunity that requires the ability to multi-task effectively and be proactive in a fast-paced, dynamic environment.
Job Summary
- Schedule meetings, manage inbox and calendar.
- Handle day to day administrative responsibilities for senior management within the FICC & Equities business
- Prepare complex international and domestic travel arrangements including: booking flights, visa applications, accommodation, foreign currency orders, chauffeur cars, arranging meetings and preparation of itineraries
- Act as gatekeeper, screening phone calls and email, responding or delegating to insure timely response
- Handle extremely confidential and proprietary information with utmost discretion
- Handle invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines
- Professional communication skills are essential for reading email on a daily basis and passing messages.
- Confidentiality is critical for all communications.
- Various administrative and ad hoc tasks
SKILLS & EXPERIENCE WE’RE LOOKING FOR
- Basic Qualifications
- Hardworking, good judgment, flexible and motivated to work in a fast paced environment
- Attention to detail, proactive and efficient with the proven ability to take initiative
- Organized; good time management skills; ability to multi-task and manage conflicting priorities
- Outgoing, self-confident, energetic and friendly demeanor
- Exhibits curiosity, creativity and quick thinking
- Team player who can work and contribute in a team environment to achieve goals
- Responsible and responsive - willing to go the extra mile
- Experienced in Microsoft Office: Outlook, Word, Excel, PowerPoint and comfortable learning n new technologies/applications
- Excellent telephone communication skills
- Able to handle confidential information appropriately
