Our company is seeking an Office Manager to join its Singapore office (HQ).
Industry: executive search and professional recruiting services
Office staff size: 15 - 20 pax
Language skills required: English and Mandarin, as you will liaise with the admin team in Mainland China to coordinate processes
Responsibilities:
- Keep the office running smoothly by organizing common areas, handling correspondence, managing files, and overseeing supplies and equipment
- Manage day-to-day office tasks, be the main point of contact for external guests and vendors, and provide regular updates to management
- Consolidate monthly sales reports to the management accurately and timely
- Check and approve staff expenses claims and manage Petty Cash accounts
- Recruit staff by posting job ads, review CVs, conduct phone screenings and arrange interviews with the management team
- Provide administrative support such as scheduling appointments, booking travel, mailing packages, and updating contact databases
- Ensure office equipment works properly, order supplies, manage vendors, and coordinate supply deliveries
- Manage office space and infrastructure, and provide assistance when needed
Required skills:
- At least 3 years of HR and admin working experience gained in Singapore
- Fluent in reading and typing both English and Mandarin, as you will liaise with the admin team in Mainland China to coordinate processes
- Good time-management and people skills, and the ability to multitask
- Proficiency in office applications and a willingness to learn new software
- Ability to maintain confidentiality
- Number savvy and able to use basic formula in Excel
Preferred skills:
- Bachelor’s degree or equivalent.
- Experience in recruiting professionals in Singapore
- Advanced computer skills and experience with different cloud based systems
