HR & Admin Executive Job Description:
- Performing HR full spectrum of HR functions such as recruitment, onboarding and exit process, orientation etc;
- Responsible for Employment Pass and other work passes application/renewal/cancellation;
- Assess training needs and coordinate learning and development initiatives for all employees;
- Coordinate staff activities and team building, events;
- Periodically review labour legislation;
- Develop and periodically review HR policies and ensure employees understand and comply with them;
- Keep track of staff attendance and update leave records;
- Assist in yearly performance appraisal;
- Assist in staff insurance claims and handle general enquires from staff;
- Assist in daily operations of the HR function and any other ad-hoc duties as assigned by the Superior/ Management.
- Assist in ISO audit for HR Function.
B) Admin:
- Preliminary drafting of correspondences on the manager’s behalf, writing emails, memos and letters;
- Assist in arranging the meeting, agendas of meetings, keeping records and/or taking minutes of Management meetings including translating such minutes into English or Chinese (as the case may be);
- Pantry and office supplies management;
- Coordination and follow up on the progress of the tasks assigned by the leader, and report to the leader/supervisor;
- Keep track of office fixed assets and contracts, manage general files and records, and maintain a logical organisation system so they can easily access and send information when requested;
- Responsible for any other ad-hoc tasks assigned by the leader/supervisor and making timely reporting.
Requirements
- Familiarity with Ms Office software (Word, Excel, PPT);
- Nitec/Diploma/ Degree or above in secretarial, management, administration or Human Resources;
- At least 3 years of working experience in the related field is required for this position;
- Must be meticulous and good working attitude, proactive, team player, thoughtful, calm response to emergencies and have a strong learning ability.
