Internal and External Relationship Management
- In charge of daily operational purchasing activities which includes planning, monitoring, communicating, processing and following up on purchase orders with the suppliers.
- Primary point of contact for internal and external stakeholders to request for purchases and procurement related matters.
- Researching potential vendors, comparing and evaluating offers from suppliers. Organise relevant information to contribute to negotiation efforts with vendors and negotiating contract terms of agreement and pricing.
Inventory Management
- Assist warehouse team and manage inventories by making appropriate recommendations for inventory levels and replenishment planning.
- Sourcing of goods and services including obtaining cost/quotes, specifications, and delivery lead time.
- Track orders and ensure timely delivery.
- Coordinate with warehouse staff to ensure monitor stock levels and place orders as needed.
- Enter order details (e.g. vendors, quantities, prices) into internal databases/system.
Administration and Reporting
- Prepare the report for Monthly KPI/PRD/Summary listing reports for submission to relevant department.
- Prepare monthly forecast and provide insights reports to Finance.
- Ensure correct documentation, specifications and contract.
- Prepare and format all new vendor suppliers and product information within the internal system.
- Matching of invoices and delivery orders to Purchase Orders. Manage and maintain accurate purchase and pricing record; compiling records with Purchase Order for Accounting Team’s billing reference.
Job Requirements
- ITE/Diploma/Degree in Supply Chain Management/Business Administration.
- Preferably 1 year of purchasing experience in the logistics industry.
- Proficient in Microsoft Office and purchasing software.
- Strong negotiation skills and knowledge of vendor sourcing practices.
- Meticulous individual with interpersonal skills.
- Good written, verbal communication skills, with strong attention to details.
- Possess positive learning and working attitude.
- Able to multi-task and work independently in a fast pace environment.
