Job ID: 19043
- Location: Esplanade
- Working hours: 8.30am – 5.30pm
- Salary: up to $7,000 (Depending on experiences)
Job Description
In this role, you will be part of the regional team to provide support on a wide range of HR functions covering recruitment & on-boarding, benefits & welfare administration, training, expatriate & workplace administration for our offices in Singapore and Sydney. We offer cross-training opportunities within the team for you to expand your knowledge and skill sets.
1. Work pass applications, onboarding, offboarding, HR letters (40%)
• Work pass administration for new and renewal cases including secondary directorship
• On-boarding support & administration including initiating background check, pfile creation, staff record creation in system, organise new joiner orientation, updating intranet, administer internal tests, confirmation etc
• Handle exit processes which includes updating intranet, sending exit clearance email etc.
• Input, file, maintain, and update employee records
• Draft and prepare HR letters (employment certification, life events, confirmation etc)
• Update and upload/submit organisation chart and headcount reports monthly
2. Training and HR portal administration (40%)
• Register employees for training courses, update of individual training records, ensure compliance with Continuing Professional Development requirements
• Leave administration including monitoring of block leave and government-paid leave completion, submission of government-paid leave claims, annual leave carry forward exercise etc
• Welfare administration for life events such as ordering get well basket/wreath etc
3. Others (invoicing, claims, recruitment, office management) (20%)
• End to end intern recruitment across departments
• Recruitment administration for experienced hires such as scheduling interviews, booking meeting rooms, sending calendar invites to interviewers, setting up zoom calls, following up on interview evaluation forms etc
• Managing Card Access/Office Security System
• Process invoices
• Manage HR department inventory such as stationery, wine etc and housekeeping
• Be well versed with HR policies & procedures
• Maintain HR mailbox and re-direct the external email to the relevant HR personnel
• Keep abreast of trends, regulation changes etc in HR
Job Requirement
- Degree / Diploma in Finance / Accountancy / Business Admin / HR or equivalent
- Meticulous with good numerical & accuracy skills
- At least 2 years of HR Admin and training experience
- Good working knowledge of Singapore Employment law, general HR policies and procedures & HR development / updates
- Excellent people and communication skills
- Proactive and supportive team player with the ability to work independently
- Enthusiastic, creative and resourceful with a "can-do" and positive attitude
- Result and service-oriented with initiative to troubleshoot issues
- Have good work ethics
- Ability to manage and set priorities in a fast-paced environment
- Willingness to take on additional task when necessary
- Committed to produce quality work
- Diligent and willing to learn from more experienced team members
Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 19043," Human Resources Administrator".
Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.
By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.
Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html
Pasona Singapore Pte Ltd
Joanne Yeo Min Qian
EA License No:90C4069
Registration No.: R21101135
