About ASEF Communications Department (COM)
COM promotes Asia-Europe cooperation by advancing awareness and knowledge about ASEF, ASEM and key issues of Asia-Europe relations. Aimed at a diverse range of constituencies including the media and general public, COM’s activities foster greater mutual understanding between Asia and Europe. Among ASEF’s thematic areas, COM is responsible for Media. Through its media projects, COM creates unique networking platforms for the exchange of views and ideas, as well as cooperation among media professionals from Asia and Europe.
COM is also responsible for ASEF’s corporate communications. COM supports the Executive Director on ASEF’s messaging and outreach, and is custodian for ASEF’s brand and identity. It manages the ASEF website and related digital assets, and coordinates project communication by ASEF Project Departments (PDs) and ASEM-related bodies.
About the Position
COM is looking for a Project Executive to assist in developing programmes and activities. He/she will be mainly responsible for the organisation and implementation of projects as assigned. This includes project delivery, encompassing areas of quality, content and design.
The appointment is on a one-year contract basis, with an initial 3-month probation period.
Key Responsibilities
- Assist in conceptualising new projects for the department.
- Assist in managing and implementing projects, including the ASEF Journalists Seminar.
- Assist in drafting reports and compiling input, such as for meetings and ASEF Annual Report.
- Conduct research and analysis to support COM activities, such as for speeches and projects.
- Assist in managing and enhancing the ASEM information Board (AIB).
- Support corporate outreach, such as ASEF corporate video.
- Maintain database of alumni and projects, and support outreach.
- Assist in COM budget planning, management and reporting.
- Support collaboration with external organisations and partners.
- Liaise with vendors supporting COM projects.
- Support COM projects and events as assigned by the Communications Director.
Qualifications & Experience
- Diploma/Bachelor’s degree in media communications or any relevant field of study.
- 3 to 7 years related work experience in a similar role.
Citizenship
Candidate must be a citizen and passport holder of an ASEM[1] country/countries.
Key Competencies
- Creative and self-motivated. Able to work independently and as part of a team.
- Proficiency in written and spoken English.
- Interest in multilateralism and international affairs, especially Asia-Europe relations.
- Proficiency in social media.
- Knowledge in managing audio-visual and communication tools/equipment.
- Strong interpersonal and collaborative skills.
- Ability to work effectively in a multi-cultural environment.
Remuneration
The successful candidate will be offered a monthly salary commensurate with her/his qualifications and work experience. Other applicable benefits include an annual wage supplement, paid leave and medical benefits.
How to Apply
Please submit the following documents via e-mail with the subject “COM_PE_Your Full Name” to by Monday, 20 May 2024:
- Cover letter (no more than 500 words) detailing the qualities and contributions that you can bring to ASEF.
- Curriculum vitae (CV) with your contact details, highlighting your education, work experiences and other qualifications related to the job requirements.
- Copy of your passport(s)
- Contact details of two referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them.
As we receive many applications, we seek your understanding that only shortlisted applicants will be contacted via e- mail. ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.
[1]ASEM is an intergovernmental process established in 1996 to foster dialogue and cooperation between Asia and Europe. The 53 ASEM partners are Australia, Austria, Bangladesh, Belgium, Brunei Darussalam, Bulgaria, Cambodia, China, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, India, Indonesia, Ireland, Italy, Japan, Kazakhstan, Korea, the Lao PDR, Latvia, Lithuania, Luxembourg, Malaysia, Malta, Mongolia, Myanmar, the Netherlands, New Zealand, Norway, Pakistan, the Philippines, Poland, Portugal, Romania, the Russian Federation, Singapore, Slovakia, Slovenia, Spain, Sweden, Switzerland, Thailand, the United Kingdom, Viet Nam, the European Union and the ASEAN Secretariat. For more information, please visit www.ASEMinfoboard.org
