Job Descriptions:
1. Manpower Requisition
- Post job openings and source candidate resumes.
- Coordinate interview arrangements with department heads.
- Schedule interview timings and locations with candidates
- Send application forms to candidates upon confirmation of interview details.
- Ensure candidates attend interviews as scheduled.
- Prepare employment contracts for selected candidates with apprval signature.
- Confirm work locations and process PC/laptop requests before staff onboarding.
- Update telephone list
2. Internship/WSDip
- Liaise with institution person-in charge and arrange interview with intern
- Send application forms to interns upon confirmation of interview details.
- Ensure interns attend interviews as scheduled.
- Prepare employment contracts for selected interns with approval signature.
- Confirm work locations and process PC/laptop requests before intern onboarding.
3. Primary Care Plan (PCP)
- Register new foreign staff with Anchor Operators (AO) based on their resident addresses.
- Verify invoices from AO monthly before forwarding to Finance for payment.
- Process PCP terminations for resignees monthly.
4. On-boarding Process
- Conduct orientation for new staff in HQ departments.
- Create personal files for new hires.
- Issue work passes for foreign staff.
- Create data into Whyze system.
5. Off-boarding Process
- Complete exit forms with all required signatures and determine last working day.
- Cancel work passes and PCP for foreign staff on their last working day.
- Cancel staff medical insurance and update telephone lists.
6. Workmen Injury Compensation (WICA)
- Informed by safety manager when there is any incident happened at site
- Notify insurer on WICA case with worker detail
- Site to provide incident report
- Submit iReport to MOM within 10 days when incident happened
- Liaise with HRM for worker average monthly salary and 12 months payslip to submit to MOM for WICA
- Notify insurer with full details on incident with iReport, incident report, average monthly salary and 12 months payslip etc for WICA processing
- Prepare WICA claim form for worker & Management signature
- Compile all documents (iReport, claim form, hospital bill, medical certificate, inpatient discharge summary etc) to insurer for WICA processing
- Follow up with insurer after worker discharge from hospital
- Verify billings from hospital and submit to finance for payment
- Verify payment received from insurer and update excel worksheet
- Submit hospital bill and medical bill (pre & post medical bill) to insurer for WICA claim. Repeat this step when there is additional medical bill (as & when)
7. Foreign Worker Medical Insurance (FWMI)
- Notify insurer on worker hospitalisation case
- Submit claim form together with hospital bills, inpatient discharge summary, medical certificate to insurer upon worker’s discharged from hospital
- Verify billings from hospital and submit to finance for payment
- Submit hospital bill and medical bill (pre & post medical bill) to insurer for payment processing. Repeat this step when there is additional medical bill (as & when)
- Verify payment received from insurer and update excel worksheet
- Liaise with insurer for quotation for renewal (yearly) of FWMI
8. Staff Medical Insurance
- Enroll new employees and dependents with insurer.
- Submit medical claims to insurer for payment processing.
- Liaise with insurer for staff LOG with hospitalization details.
- Assist staff with medical claim inquiries and referrals.
- Notify staff of payment advice upon receipt from insurer.
9. Training
- Ensuring all planned training programmes are executed
- Sourcing of relevant courses and making reservation for staff to attend the programmes
- Liaise with training centre for external course date with details
- Register coretrade personnel for new or renewal
- Prepare training request form for staff with respective department head signature and management signature
- Verify tax invoice from training centre and submit to finance for payment
- Scan copy of training request form and tax invoice
- Maintaining up-to-date training records into excel worksheet
- Submit AP payroll funding if any.
10. Work Passes Administration
- Handle new applications, renewals, and cancellations for SP & EP holders.
11. Staff Administration
- Maintain and update Whyze HR system records
- Reset passwords as required.
- Process NS claims and CCL claims
12. Levy Waiver
- Claim levy waiver for foreign staff every quarterly and update record in excel
13. Monthly Levy Details
- Verify monthly foreign staff levy and submit to Finance by 6th of each month
14. MOM Survey
- MOM survey when is required
15. Payroll Process
- Ensuring all payroll are accurate and precise
16. To perform any other ad-hoc duties as and when assigned.
