Job Responsibilities
- Provide administrative support to the management team, guests from business and other staff members.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Maintain office supplies and ensure office equipment is in working order.
- Coordinate with vendors and suppliers for office maintenance and supplies.
- Draft and proofread official correspondence.
- Responsible for the Company's IT system and Phone system. ID administration creation/removal of system account (Email, Door Access Control System, By the Bay Platform)
- Handle multiple tasks simultaneously and prioritize work effectively.
- Prepare and submit claims and records for overtime, leave and petty cash for department staff.
- Assist in planning and organizing company events or functions such as business trip/annual D&D etc.
- Work closely with HR & Admin department and provide support in administrative duties when assigned.
- Other ad-hoc duties assigned
Qualifications:
- Diploma or higher qualification with minimum 3 years of relevant secretarial/administrative experience.
- Good command of spoken and written English.
- Proficiency in using common office software and tools, such as Microsoft Office Suite.
- Good interpersonal skills, able to work independently under multi task.
- Basic knowledge of office equipment and technology.
- Fast learner, well-organised with a strong sense of responsibility and a positive attitude.
