Lease Management System Resource Guide
Target Audience: Real Estate (RE) professionals with 5+ years of experience in data center and building projects.
Key functionalities:
Lease Contract Management:
Create, manage, and track lease agreements for leased assets (buildings, data centers, etc.).
Define lease terms (start/end dates, renewals, termination clauses, payment schedules).
Generate lease contract documents (applicable for lease-out management).
Attach signed contracts to the central system (e.g., S/4HANA).
Lease Accounting and Financial Reporting:
Comply with lease accounting standards (IFRS 16, US GAAP).
Automate lease-related financial calculations (payments, interest, depreciation).
Generate accurate and comprehensive financial reports on leased assets, liabilities, and expenses.
Lease Revenue (Lease-Out Management):
Track and manage lease revenue (rent, escalations, variable charges).
Integrate with financial modules for accurate revenue recognition and invoicing.
Lease Payment and Expenses (Lease-In Management):
Track and manage lease payments (rent, utilities, etc.).
Integrate with financial modules for accurate payment processing and expense allocation.
Automate payment schedules and generate reminders.
Lease Administration and Maintenance:
Maintain lease information (lessee/lessor details, terms, modifications).
Monitor key lease milestones (renewals, terminations, escalations).
Support lease-related documentation (amendments, addendums).
Optional Functionalities (RICEFW):
Report: Generate customized reports for lease data analysis.
Interface: Integrate with external systems (e.g., accounting software).
Customization: Adapt the system to specific business needs.
Enhancement: Add new functionalities to the existing system.
Form: Design custom forms for data input and management.
Workflow: Automate processes related to lease management (e.g., approvals).
Business Scenarios:
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Scenario RICEFW Mandatory/Optional
Customer Master Data Maintenance Workflow, Interface Mandatory
Lease Contract Approval Workflow Mandatory
Customer Invoice Form Mandatory
Customer Credit Note Form Mandatory
Customer Debit Note Form Mandatory
