Job Functions & Summary:
- Perform administrative and office support activities for section managers within the Bukit, which includes Facilities, Lifestyle and F&B Department.
Job Roles & Responsibilities:
- Manage office supplies inventory and procurement for the facilities, lifestyle, and F&B departments.
- Assist in the preparation and distribution of documents, reports, and presentations.
- Take minutes during department manager's weekly meetings.
- Maintain records of equipment, assets, and warranties for all departments.
- Collect and track records of patronizing and participation in F&B and Lifestyle facilities.
- Manage, track, and analyze members' feedback and comments.
- Manage the MOD roster, reports & observation files.
- Prepare Memos, Expenditure Approval, Invoice & related document submission.
- Support with Tender processes.
- Update and maintain licenses, permits, and certifications as necessary.
- Maintain a centralized repository of contract documents and records, ensuring accessibility and accuracy.
- Serve as a point of contact between departments, fostering effective communication and collaboration.
- Maintain accurate and up-to-date records, databases, and files for the Club facilities, sports, and F&B departments.
- Prepare and distribute internal memos, policies, and procedures as needed.
- Perform general clerical duties including photocopying, faxing, and mailing.
- Maintain electronic and hard copy filing system (service reports, work orders, quotations, agreements, contracts, tenders, licenses, etc.).
- Prepare agendas for meetings and schedules.
- Liaise with internal departments regarding paperwork and follow-up on job issues.
- Provide staff engagement support.
- Assist in coordinating training for Team members.
- Any other duties as assigned from time to time.
