Scope of Work
Accounts Receivable:
1. Issue and sending of Sales Invoices (with supporting documents from operations department) to customer on timely basis
2. Submission of Sales Invoices (with supporting documents) to customer IT portals on timely basis
3. Prepare and sending of Statement of Account to customer on regular basis
4. Regularly monitor payment terms and due dates, send reminders and making calls to customer for collection matters.
5. Highlight long-overdue Sales Invoice to management and relevant departments
6. Collection and bank-in cheques payment from customers.
7. Recording of all incoming customers’ payments and cheques on timely basis
8. Prepare and sending of Payment Receipts to customer on timely basis
9. Update and prepare relevant Account Receivable reports for submission to management and relevant department on regular basis
10. Update & maintenance of Customer Contacts whenever possible
11. Stay informed about updates and changes in compliance regulations, tax laws, and industry standards.
12. Assist and support management in periodic compliance audits to identify potential risks and ensure adherence to established policies and regulations.
13. Assist and support management in budgetary cycles by way providing relevant and useful information.
Accounts Payable:
1. Recording of supplier invoices, expenses into accounting system on timely basis
2. Prepare and sending of Cheques Payment to suppliers
Administrative Supports:
1. Opening of company letter box on regular basis
2. Answering of phones call and entertain customers’ inquiries on AR matters.
3. Respond to emails inquiries on timely basis
4. Maintain a good and proper filing system for all financial documents
5. Maintain and uphold high confidentiality and security of all financial files
6. Monitor and ordering stationery, pantry items, housekeeping items
7. Attend to stock count and update of inventory listing in system
