Responsibilities
- Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
- Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
- Prepares reports by collecting and analysing information.
- Maintains customer confidence and protects operations by keeping information confidential.
- Provides administrative support to ensure efficient operation of office.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Makes travel arrangements such as booking flights, or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
- Tracking of daily expenses for associate directors.
- Liaising with third party vendors to ensure smooth transactions between parties.
- Attend meetings and take accurate minutes of discussions and decisions.
- Prepare and distribute meeting agendas and supporting documents to attendees.
- Ensure all actions and decisions are recorded and followed up on.
- Collaborate with other administrative staff to schedule meetings and arrange logistics.
- Type up and distribute finalized minutes to all relevant parties.
- Ensure confidentiality of all meeting materials and discussions.
- Maintain organized and easily accessible records of all meeting minutes and related documents.
Requirements
- Excellent interpersonal and communication skills
- Time-management skills
- Ability to pay attention to detail
- Ability to multitask
- Good understanding of frequently used computer software and programs, such as Microsoft Office
- Enjoys fast paced environment
We apologize that only shortlisted candidates will be contacted. Thank you
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R1653100 (Goh Jia Zhen Crystal)
