Project Administrator
1 year contract, high potential to renew/ convert
Come and join us!
Do you wish to work in a world-class organization trying your hands at something you have dreamt of doing?
“FIND YOUR PLACE” by joining a world-class US Consumer company
Get an opportunity to explore new technology, learn new skills, enjoy the diverse and open culture, engagement and care, flexible working model, career opportunities, competitive salary and bonus, and endless amenities and benefits.
Company Description:
Our client is an American consumer health company. It is the proprietor of well-known consumer brands. They combine the power of science with meaningful human insights to empower people around the world to live healthier lives
Responsibilities:
- Responsible for supporting the APSO team with Project Related event logistics and compliance management
- Responsible for budget and vendor management, as well as other project operations finance processes
- Responsible for identifying, coordinating, and managing operations efficiencies.
MAIN ACTIVITIES/ TASKS:
Project Related Event Logistics Management & Compliance Support in:
- Collation and travel booking for project related group event activities (venue, flight, accommodation, visas)
- Support Project leads in drafting of contracts
- Support Project Leads in event VEM submissions and post project documentation and deliverables upload
- Coordinate Project Leads with approvals for HCC sensitive activities
- Coordinate filing (where applicable)
Finance Administration
- Create, change or block internal orders for APSO projects (IO)
- Creation of supplier profile in Aravo
- Creation of HCP or Vendors profile in Aravo
- Manage purchase requisitions - vendor PO
- Upload supplier contracts/agreements onto ICD
- Raise HCP RFP
- Raise AMEX meeting card RFP
- Project budgets, cross-charges, and finance related queries
- Ensure that all transactions aligned with JNJ policy and accounting standards
- Work with budget owners to ensure budget updated accordingly
- Reconcile the monthly actual number to ensure all entries have been captured correctly
- Update all the finance sub files for budget transfer, cross charge monitoring file, and missing actual file
- Provide finance and accounting related queries support
Vendor management
- Drafting vendor contracts and obtaining signatures on adobe sign
- Coordination of signatories for novation’s for legal entity changes (where applicable)
- Compliance and Legal Approvals
- Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy
- Work with project leads to ensure new and existing preferred suppliers are valid on FIRST (TPI DD, BR creation, BJFMV, rate card, completed PV trainings)
- Uploading of TPI approved vendors onto VEM
- Ensure vendor MSAs/ editable work orders are updated (legal, procurement)
- Support APSO project leads for approvals and operational efficiencies
- Attend HCC, Legal and Procurement weekly clinics with the project leads to assist with approval processes and to have knowledge of the projects and when to move to the next step.
Operations Efficiencies
- APSO Project Admin team project tracking and workload unit tracking
- Identify process efficiencies, coordinate the development of process improvements and develop standard operating procedures as needed
- Coordinate, liaise and manage external vendors as needed
Requirement:
- Educational background of bachelor’s degree or above, preferably with a strong Finance background with minimum 3 years of business/ admin experience
- Experience in successfully handling finance and project management,
- Basic understanding compliance processes and systems with learning agility to embrace new technology and platforms.
- Working-level skills in various business IT applications
- Ability to work with multiple stakeholders in a multicultural environment that promotes diversity and inclusion
- Resourceful with proven track record to multi-task, work independently and follow-up actively to ensure swift completion of tasks
- Team player with the ability to be flexible if needed.
- Attention to details and organizational skills required.
- Collaborative skills to engage with other groups and teams to address business needs.
- Some Finance background and procurement administration / vendor management preferred.
Interested parties, please apply through this link https://jnj-apac.talent-pool.com/projects OR click on APPLY button.
Alternatively, you can share your CV at [email protected]
EA License: 94C3609
Reg No: R1440247
