Manager (Finance & Donor Management), Wee Kim Wee Centre

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Budget and Financial Administration
  • Manage finance payments and updating of finance records, including
    • Process payment claims from faculty and administration offices, and students.
    • Manage and maintain SAP purchasing system.
    • Manage vendor payments.
    • Responsible for generating and keeping track of the funding applications, claims, reports, assessment, feedback and attendance records, and other documentation.
    • Post accounting entries necessary for effective management reporting.
  • Teaching and student support
    • Liaise with Office of Finance and Human Resources and Faculty Administration to ensure adjunct and Teaching Assistants' payments are processed in timely manner.
    • Process student financial assistance schemes (scholarships, bursaries, grants, subsidies) under the purview of CIS and PSR.
  • Manage the operations of the office, including
    • Purchasing of office supplies.
    • Payment of rental equipment.
    • Renewal of Adobe/Acrobat licences.
  • Responsible for generating and keeping track of claims, reports and other documentation, where necessary.
  • Manage and support faculty in their conference and travel management matters.
  • Manage and track staff welfare funds and expenditure.
  • Support the Assistant Dean with budgetary control, including monitoring of fund utilisation and performing system budget/fund transfers.
  • Assist the Assistant Dean in the preparation of quarterly budget report, annual budget and budget presentation.
• Asset management
  • Manage and maintain Fixed Assets Register.
  • Provide support for asset renewals and disposals.
• Event/seminar organization
  • Provide guidance in planning the budget for the events/seminars.
  • Manage revenue and expenses of events and seminars to ensure completeness and compliance, including transactions reconciliation for the events/seminars.
  • Provide administrative and logistics support during the event/seminar.
• Communication
  • Be the central point of contact for CIS, PSR and WKWC on all financial matters.
  • Enhance awareness and adherence to financial policies.
  • Build strong, effective relationships with faculty and colleagues to ensure their needs are addressed and finance policies are understood.
• WKWC and CIS Donor Management (external stakeholders)
  • Work with the Office of Advancement for partners' donations.
  • Maintain donor database.
• Assist in any other tasks as assigned.

• General Degree with 3 to 5 years of relevant work experience.
• Financial, Accounting, Secretarial, Google other MS Office certification will be advantageous.
• Proficient with MS Office suite and Google suites/apps.
• Knowledge and skill in SAP system (finance) will be advantageous.
• Prior experience in understanding the tertiary education landscape would be an advantage.
• Strong understanding and working knowledge of financial reporting and basic principle of accounting and book entry.
• Meticulous, ability to multitask and work in a fast-paced environment.
• Excellent time management skills and ability to prioritized work.
• Possess good administrative and organisational skills.
• Good communications (both written and spoken) and interpersonal skills.
• Self-starter, mature and able to work independently, at the same time, an effective team-player.

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.