About the role
We are seeking a highly organized and proactive Executive Secretary to support our C-level Executive in our Asia Pacific Headquarter in Singapore. The successful candidate will provide administrative and organizational support to executives, ensuring the smooth functioning of day-to-day operations.
The Executive Secretary will handle a wide range of tasks, including scheduling meetings, managing correspondence, coordinating travel arrangements. The ideal candidate will have good communication and interpersonal skills, strong attention to detail, and the ability to handle confidential information with discretion.
Key Responsibilities:
As an Executive Secretary, you’ll be responsible for:
- Support company’s C-level Executive in all aspects of daily work routine including calendars, scheduling meetings, appointments, conference calls and speaking engagements.
- Manage global travel arrangements and expenses report.
- Perform role as a focal point for company internal and external events including supporting clients, guests, and visitor’s logistical arrangements as required.
- Prepare team meeting agendas and follow up with key stakeholders on required action items as needed.
- Prepare or coordinate team presentations, townhall meetings, reporting and the consolidation of documents as appropriate.
- Support functional initiatives or assignment as needed.
Requirements
We are looking for people who are proactive and experienced in supporting Senior Executives. If this is you, get in touch.
As a minimum you must have:
- Minimum 8 – 10 years prior Secretarial experience in supporting Senior Executives of multi-national organizations or equivalent, preferably in a fast-paced corporate environment.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- A meticulous self-starter with excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Strong organizational and multitasking abilities, with a keen attention to detail.
- Ability to prioritize tasks and manage time effectively with minimal supervision.
- Discretion and confidentiality in handling sensitive information.
