Admin Executive, Active Ageing Group

COMPANY DESCRIPTION

Care Corner Singapore Ltd was founded in 1981, in a climate of changes in the early 1980s, as economic competition in the region intensified and the rift between the wealthy and the lower-income in particular the Chinese blue-collar workers, widened. Rev Tan Tien Ser and a group of passionate individuals believed that these marginalised people with lower income and little opportunities for a formal education could be helped to realise their potential and become more competent and fulfilled persons. Through a series of early outreach initiatives, Care Corner has evolved into an organisation offering a wide range of programmes and services delivered through various social service centres located island-wide.In a bid to stay relevant to the needs of the community, Care Corner has continuously strived to offer new and innovative programmes to support those in need and the less privileged.

RESPONSIBILITIES

Front Desk & Secretariat Support:

• Manage front desk duties:
  • Attend to calls and walk-in enquiries, sort mail and handle documents for dispatch.
  • Provide logistics support in areas such as room-booking, prepare beverages, setup laptop, projector etc.
• Responsible for word processing, and updating of all materials for proposals, reports, letters, forms, brochures etc. for file and documentation. Writing minutes of meetings.

Facilities & Operations:

Support Centre Supervisor and Admin Manager in efficient and smooth running of the Service Points:

• Ensure upkeep and cleanliness of facilities, liaising with vendors on maintenance matters. Upkeep of first aid supplies and fire-fighting equipment. Ensure reception and meeting rooms readiness at start and end of the day.
• Assist workplace safety exercises e.g. fire drills in accordance with safety guidelines and regulations.
• Update all operational files and schedules.

Programme Support & Administration:

• Support relevant Programme Supervisors with backend programme administration and coordination:
  • Perform data entry, ensure that all clients' records are appropriately kept.
  • Upkeep of relevant databases within the Service Points, including the use of shared IT platforms for centralized depository of documents.
  • Support in collation of data and statistics for reporting and publication.
  • Help ensure personal data protection measures in placed and carried out in daily operations.
  • Assist in customer satisfaction survey report for all clients upon discharge.
  • Assist in volunteer management matters, outreach and publicity events when necessary.

Procurement & Finance

• Manage payment including cash collection and issuing of receipts. Liaise with clients or their families on prompt payment of services.
• Manage procurement and replenishment of Service Points' required consumables, stationery and supplies. Coordinate with HQ-IT department, vendors for IT devices where needed.
• Administer accounts payable and receivables, tracking and month-end reconciliations on programme expenses
• Support in administering sponsorships and donations, including liaising with external partners where needed and proper records keeping for audit. Assist in-kind collection and distribution, working closely with HQ and Admin Manager to ensure smooth execution.
• Ensure fixed assets tally with records for audit purpose.

HR:

• Involvement in Internship recruitment activities, liaise with ITEs and Polytechnics, provide support to Centres' Supervisors on internship matters.
• Provide support in on-boarding and off-boarding of staff, interns where needed.
• Assist in the administration and tracking of training applications and plans of the staff in the Service Points, working closely with HQ-HR department.
• Coordinate staff participation for Service Point/Group/Organizational events and meetings, distribute corporate collaterals.

Minimum A' Levels or Diploma holder

Requirements

• At least 1 to 2 years of related administrative experience
• Proficient in MS office (Word, Excel, PowerPoint)
• A team player and also able to work independently
• Good communication and interpersonal skills
• Able to multi-task and work efficiently,
• Self-motivated, organised and problem-solving.

Thank you for your application. We regret that only shortlisted candidates will be notified for interviews.