Responsibilities
- Assist Sales in collating necessary bid documentation from deal pursuit stage until deal closure, and uploading documents into online repository
- Assist Sales on administrative tasks including order logging, order sheet revision, preparing customer sign-off documents, etc.
- Assist Sales in the maintenance of billing plans, project expiry date and PO tracking list for all customers
- Follow-up closely to ensure accuracy and on-time billing of project and accounts and escalate if any delay
- Liaise closely with vendors to ensure the invoicing/costing is accurate with the costing sheets received and vendor documents
- Assist in raising Purchase Requisitions for vendors’ purchases and link relevant expenses and costs to the Contracts/Projects and related tasks
- Track project completion status and trigger invoices to customer upon completion
- Extract contract, PO, invoicing, etc. information from SAP system for Accounts reconciliation purposes
- Coordinate with Finance on Accounts Payable and Accounts Receivable matters
- Coordinate and arrange regular/ad-hoc sales meetings and take meeting minutes
- Undertake any other ad-hoc project related tasks as required or assigned
Requirements
- Degree / Diploma / Minimum “O” level and above
- Minimum 3 years of relevant working experience
- Proficient in Microsoft Word & Excel
- Experience in ERP system, preferably in SAP
