- Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs.
- Establish and maintain and effective working relationships with all staff and officials including external stakeholders. Eg vendors, service provider or suppliers
- Provide receptionist support. Greeting Visitors & accepting deliveries (Fedex, UPS, DHL, Fastrek & Others). Send/receive samples from customer/distributors/product lines etc
- Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendor
- Supervise the ISS contract cleaners routine works and time schedule Office facilities upkeep: Lights, aircon, water pump, potted plants, sanitiser dispensers - Make sure all are in order, clean & working properly (Contractors: THK, Island Landscape, Rentokil)
- Check inventory of office equipment/supplies/stationeries, adhoc purchases (e.g. hampers, wreath, etc) pantry & first aid supplies and attend to general requests from Staffs. Eg: Stationery request, Tissue box & other misc requests
- Cubicles keys - update list of spare keys for all cubicles
- Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls/meeting rooms, take action items/notes from the meeting, etc), preparation of materials and refreshment for meetings as appropriate, including lunch/dinner recommendations and bookings for key customers/guests. (quarterly reviews)
- Execute travel arrangement for office staff as needed
- Supports Functional Group Orientation schedule and logistics needs for new hires
- Logistics support/execution learning and development events (internal, external and major meeting)
- Receive, sort/screen and track all incoming correspondence including faxes, postal mail and e-mail. Categorize and prioritize responses as needed.
- Add to and maintain an accurate business (office supplier vendor) contact database.
- Must maintain proper filing system and maintain up to date files and knowledge of all current activities.
- Maintain comprehensive understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities.
- Performing other related duties as assigned by supervisor (e.g. Printing/distribution of spot award cert, distribution/tracking IRA vouchers, QWL, logistics needs for new hires, etc)
Requirements:
- 1 to 3 years of admin experience required
Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
We regret to inform that only shortlisted candidates will be notified.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang
