COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world's largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore's unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Muse d'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene.
In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper's annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums. It also won the awards for Best Theme Attraction at TTG Travel Awards 2017, Best Attraction Experience, Breakthrough Contribution to Tourism and Best Customer Service (Attractions) at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore's tourism landscape.
We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery's vision.
OUR PEOPLE
At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.
RESPONSIBILITIES
Long-Term Planning capability
Contract Procurement and Management
- Planning of repair and preventive maintenance programme/works for M&E systems
- Conduct due diligence study of prevailing market conditions and regulatory requirements fordrafting of maintenance contract requirements.
- Prepare cost estimates for the contracts and work with internal stakeholders to ensurebudget sufficiency
- Start-To-End management of entire quotation/Request for Proposal/Tender process,including but not limited to raising of requisition paperwork, raising of Purchase Order(s),evaluation and recommendation of proposals
- Supervise and ensure that term contractors carry out their works timely, diligently and incompliance with contractual obligations
Cyclical Maintenance/Asset Replacement Works
- Conduct study and propose cyclical replacement of components to maintain the up-time ofthe M&E systems.
- Conduct study and propose replacement of M&E systems, including value engineeringexercises to improve the performance of the M&E systems
- Prepare cost estimates for the works and submission for approval
- Start-To-End management of the entire procurement and project management process forthe works
Execution of Remedial Works
- Conduct investigations and root-cause analysis for services breakdown and recommendimmediate recovery mitigation/resolution actions.Preparation of paperwork, including but not limited to obtain quotations and raising of Purchase Order(s) from service providers to carry out rectification works to the Gallery's satisfaction.
Other Duties
- Plan and execute improvement works and Addition & Alteration WorksPropose annual M&E budget for approval by Head of Department. Monitor & control budgetexpenditures in M&E related works
- Monitors all feedback/ requests by stakeholders such as staff and tenants through emails andensure all these feedback/ requests are promptly responded and attended to by contractorswithin stipulated time frame.
- Monitor and analyse utilities usage to propose ways of energy/water savings.
- Implement facilities management initiatives that align with the mission, vision and values of theGallery.
- Performs facilities inspections and prepares reports.
- Any other duties assigned by the Head of Department, including possible rotation or attachmentat Singapore Art Museum under SAM Estates team.
- Preferably with at least 5 years' experience in managing mission-critical and/or museum facilities
- Degree in Mechanical/Electrical/Building Services Engineering, Facilities Management, or related field.
- Independent, meticulous and able to meet tight deadlines
- Must be able to multi-task and manage work priorities in a pro-active and flexible manner
- Collaborate effectively with fellow colleagues and demonstrate good interpersonal and communication skills
- Clearly present and articulate ideas to Management, translate feedback into actionable items and follow-up on closure of the items promptly
- Demonstrate independence in working in a fast-paced environment.
