About the Education Department
ASEF’s Education Department (ASEFEdu) designs and implements projects which contribute to education policy dialogue and facilitate youth networks. Through interdisciplinary and pragmatic approaches as well as the integration of technology as an essential component, these projects strengthen collaboration between education institutions, exchange among youth and link them to the ASEM Education Process. ASEF’s Education Portfolio includes:
ASEF Higher Education Programme
- ASEF Regional Conference on Higher Education (ARC)
- ASEF Higher Education Innovation Laboratory (ASEFInnoLab)
ASEF Young Leaders Programme
- ASEF Young Leaders Summit (ASEFYLS)
- Asia-Europe Science and Technology Diplomacy Initiative
ASEF Teaching and Learning Programme
- ASEF Classroom Network (ASEF ClassNet)
About the Position
ASEF is looking for an enthusiastic new team member, who will be working on people-to-people and intellectual exchange projects under our ASEF Higher Education Policy Programme. The new team member will work on all phases of project management, starting from the design, planning, and implementation to the evaluation.
The ideal candidate is a versatile, result-oriented team player with solid organisational and communication skills. He/She should have previous experience working in the higher education sector, preferably with expertise gained at student organisations, universities or government, and be familiar with the intersection of higher education and technology, as well as higher education policy and the concepts of sustainable development. The right candidate is equipped with excellent MS office and good IT skills, he/she will contribute to the development of ASEF’s education projects by supporting stakeholder relations, communication strategies as well as giving conceptual, administrative and technical assistance. The right candidate must have a keen and demonstrated interest in Asia-Europe relations and would like to be part of a multi-cultural team where he/she can grow by showcasing and training his/her hands-on experience and creative input in international project work.
Duties and Responsibilities
Core Function:
Work with the Senior Project Executive in developing and delivering the Higher education programmes activities in the field of people-to-people exchange and intellectual exchange.
1) Project Management
Organise higher education projects and activities, ranging from conceptualisation and design to communication, participant liaison, technical, logistical and financial matters, evaluation and reporting etc.
2) Financial Management
Monitor and manage the Higher education project budgets and expenses, assist in financial planning, including the preparation of grant submissions, financial reporting and reimbursements.
3) Stakeholder Relations
Liaise with participants on their engagement in the project as well as with partner organisations and government representatives, maintain the related CRM databases.
4) Publications and Reports
Assist senior team members in the preparation and compilation of final reports, generate publications and articles for the Department, Prepare and compile final reports of project.
5) All other tasks as assigned by the Department Director
Qualifications & Experience
- Diploma, Bachelor, Master degree and/or equivalent
- Relevant work experience: minimum 3 years (for Project Executive); 6 years (for Senior Project Executive)
- Experience working in a multi-cultural environment and in an international context is an advantage
Key Competencies
- Cultural sensitivity and demonstrated ability to work in a multi-cultural team
- Excellent command of spoken and written English as working language
- Strong organisational skills with a proven track record of implementing Higher education events and activities,
- Excellent command of MS Office and IT skills and comfortable with design, web administration and cloud-based platforms such as Formstack, MailChimp, Slack,
- Proactive, hands-on attitude and creative in problem solving,
- Capacity to multi-task, prioritise and contribute to several projects simultaneously.
Citizenship
Candidates must be citizens and passport holders of ASEM countries[1].
Remuneration
The successful candidate will be offered a monthly salary commensurate with her/his qualifications and work experience. Other applicable benefits include an annual wage supplement, paid leaves and medical benefits.
How to Apply
To apply for this position, please submit the following documents:
- Cover letter detailing the qualities/contributions that you would bring to ASEF
- Curriculum vitae with your contact details, highlighting your education, work experiences and other qualifications related to the job requirements
- Copy of your passport(s)
- Contact details of 2 referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them.
Please send your application by Thursday, 6 June 2024 to:
https://asiaeuropefoundation.formstack.com/forms/spe_highered_opencall
ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.
