- Typing of inspection reports/certificates.
- Printing and recording of inspection reports/certificates.
- Data entry of clients’ details for invoicing purposes.
- Sorting of reports and ensuring that all order acknowledgement, instruction to surveyors and/or instruction for laboratory analysis are in job files prior to putting it into the file cabinets.
- Preparing of invoices for approval.
- Data entry of inspectors’ overtime records.
- Dispatching of completed reports to clients and recording the dispatched details.
- Handling of phone calls and directing enquiries to the respective personnel.
- Assist in sending of fax messages and telexes.
- Liaise with affiliates on ICC invoicing matters.
- Receive, check and confirm CBA.
- Transmit CBA for local clients.
- Process inter- Affiliate invoices for payment/settlement.
- Co-ordinate with affiliate on invoice query.
- Liaise with finance dept on status of payment.
- Investigate problem invoices and report back to clients.
- Perform any other tasks when required from time to time.
Requirements:
- Min ‘O’ Level
- Proficient in Microsoft Office
- Able to coordinate and be a team member towards a common goal
- Able to work independently and to coordinate several activities simultaneously
- Able to interact with all levels of management, affiliates, suppliers and clients
- Applies judgment and acts according to the SGS standards of ethics and integrity
- Knowledge of ISO systems and procedures
