· Assists Facilities Coordinator (FC) in administrating the day to day operations in Facilities Management.
· Provides administrative and site facilites support.
· Responsible for all internal and external correspondence through the reception area.
· Assigns the generated work orders to cleaner or handyman.
· Coordinate with the cleaner/handyman to close the service requests
· Ensure work orders issued are closed in time with customer satisfaction.
· Maintain and check for accuracy on completed paperwork submitted by vendors.
· Develop and maintain filing system to keep track of work updates and statutory licenses status.
· Assists the FC in managing cleaning staff, receptionist/s
· Coordinates with Vendor to arrange for any servicing schedule
· Manage and monitor daily mail & parcel service as well as pantry service and ensure that services are meeting/exceeding SLA define by and SODEXO
· Provides support whenever there is shortage of manpower in the department.
· Administrate OT submissions for staff.
· Assists the FC in liaising and reporting building defects wherever applicable with Landlord.
· Conducts safety walks and workplace inspections together with the FC.
· Assists the FC in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.).
· Escalate urgent issues identified to the FC.
· Maintain site records, keeping it updated and accurate.
· Raise purchase requisitions as required.
· Any ad-hoc duties required by the department.
