Job Purpose:
The incumbent is required to assist the Tender & Contract Department to co-ordinate, review, and prepare submission for tenders; and administrative works upon award of contracts. He/She will also be required to attend site briefing and/or tender interview.
The incumbent will also be required to assist the Project team in administrative works such as preparing projects’ quotations, supporting documents for projects’ claims, claims review and justification with client and any other necessary administrative supports.
Reporting Line:
Reports to Chief Contracts & Tender Officer
Provide administrative support to Project Department.
Job Responsibilities:
- Provides professional expertise and practical assistance to both internal and external stakeholders as required.
- Engages and co-ordinates the tenders process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out, extension, and renewals of contracts.
- Coordinates the preparation and submission of Request for Tender Proposal/ Request for Quotation (RFQ)
- Coordinate with various internal stakeholders to gather necessary information, supporting documents, and pricing details for tender responses.
- To monitor and ensure project team maintains and upkeeps clean records and supporting for progressive monthly claims.
- To be able to provide advice and claim assistance to project team in matters of variation orders and cost justification.
- To be able to apply the correct claim method based on contract claimant requirements.
- Performs any other related duties and responsibilities consistent with the job title/position.
QUALIFICATIONS AND EXPERIENCE:
- At least two (2) years’ experience performing duties in tenders and contracts in the construction field.
- Relevant Diploma in Quantity Surveying / Business Management
- Additional advantage if process knowledge and real experience in Cost Management & Estimating, Contract laws and/or Project Management
- Good written and verbal communication skills, with a keen eye for detail and the ability to summarize information effectively.
- High Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
