Personal Assistant
Report to: Principal and Learner Services Manager
Salary: $2500 - $3500
Working hours: 5 days(Mon – Fri), 8am - 5pm
Working Location: Aljunied
Job Description:
To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.
Role and Responsibilities:
- Managing diaries, organising and coordinating meetings, events and school wide calendars
- Accurately recording minutes from meetings
- Liaising and compiling of document deck with corporate HQ in Malaysia
- Assisting and organising the recruitment process with all stakeholders
- Liaising with internal and external vendors on School’s F&B needs required during meetings and school’s events including staff bulletin and birthday celebrants names
- Organising, filing, coordinating of documents and meetings to ensure efficiency
- Administration of document control, licences and website updates, as directed
- Analysing and manipulating statistical data as and when required
- Providing support to other administrative functions including, but not limited to, admissions, learner services and accreditation
- Distributing memos, emails and weekly bulletins
- Coordinating and organising HQ guests and management in Malaysia on meetings and food
- Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
- Involvement in whole school events and activities as required.
- To perform any other duties as assigned by the management, stakeholders, function managers and reporting manager
Requirements:
- Secretarial certification (preferred)
- Min 2 years of relevant experience
- Experience in an international school environment (preferred)
- Functional knowledge of Google tools and MS office
- Experience with data analysis (knowledge of Excel and/or databases would be useful)
