We are looking for a talented Administrative Executive to join our company in the Singapore office. Supporting the company's administrative initiatives, and ensuring our office remains an amazing place to work will be an important component of this role. You will partner with the Senior Admin and Facilities Manager to ensure excellent service and consistent procedures for all employees.
We are seeking candidates with a desire to work in a vibrant, growing company and passionate about what we do. Those who thrive in this role will challenge themselves to improve processes and day-to-day operations to take their career and the company to the next level.
This is a full-time position.
Duties & Responsibilities
Human Resources
- Support in human resources duties, including but not limited to employee onboarding, termination paperwork, and compliance.
- Be the point person for local staff.
- Ensure consistent compliance of company policies and processes.
- Partner with other HR subject matter experts to ensure alignment and to create a strong, cross-functional team to execute company-wide initiatives.
Office Management
- Manage travel bookings and visa application for employees and review expense claims.
- Manage Health & Safety within the office.
- Track and manage office supplies, ordering and restocking as needed.
- Front desk/reception duties including answering phone, greeting guests, coordinating deliveries and courier services.
- Identify and coordinate maintenance needs for the office (e.g. cleaning, fittings and equipment repair or servicing, etc.). Maintain a clean, organized and functioning environment.
- Collaborate with India/Spain IT team to assist on IT troubleshooting/ configuration & onboarding setup.
- Keep proper records of office equipment and laptops.
- Address employees’ queries regarding office management issues.
- Plan in-house or off-site activities, like company events, celebrations and conferences.
- Perform additional duties and assignments that help ensure a smooth and efficient business process.
Desired Skills & Experience
- Diploma in human resources, business administration, or relevant field.
- 2 to 3 years’ experience in an administrative or human resource role.
- Fluent in English.
- Excellent verbal and written communication skills.
- Strong organizational skills to manage multiple tasks in high activity, dynamic environment with accuracy and attention to details.
- Customer focus & deep interest in employee relations, able to interact with employees at all levels.
- Ability to maintain confidentiality of highly sensitive information.
- Sound judgement and problem-solving skills.
- Good team player; approachable; proactive and able to work without direct supervision; and takes own initiative.
- Proficient in use of Google Suite and MS Office.
- Experience with HRIS applications will be a plus.
- Willingness to take on new tasks and responsibilities as needed.
- Singaporean and PR only.
