Key responsibilities
- Process support: Streamline and optimize administrative processes to enhance efficiency, ensuring timely completion of tasks while maintaining a high level of accuracy.
- Documentation and Records: Manage the creation, organization, updating and maintenance of important documents (i.e. workflow, forms), meeting minutes, and databases, ensuring easy retrieval and compliance with data protection regulations and document control policy.
- Calendar and Scheduling: Coordinate calendars and schedules for program teams, including team meetings and client/trainee appointments.
- Communication: Act as a point of contact between internal team and senior management, facilitating effective communication and information flow.
- Budget Oversight: Assist head of program and team members in budget planning, tracking, and management for the caregiver services, ensuring resources are allocated efficiently.
- Problem Solving: support head of programs and team members in resolving daily administrative issues, implementing solutions to overcome challenges and prevent their recurrence.
- Compliance: Ensure adherence to company policies, industry regulations, and legal requirements in all administrative activities.
Candidate Requirements
Core Competencies
● Good organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
● Good communication and interpersonal skills, capable of building relationships with various stakeholders.
● Problem-solving aptitude with a proactive approach to identifying issues and implementing effective solutions.
● Detail-oriented mindset with a commitment to maintaining accuracy and confidentiality.
● Ability to adapt to a fast-paced environment and navigate through ambiguity.
● Keen interest in working with special needs families, children and persons with disabilities and community stakeholders
● Good interpersonal, communication and people management skills
● Meticulous and good awareness of risk management
● Proficiency in office software (Microsoft Office Suite, Google Workspace) and familiarity with administrative software and tools.
Preferred characteristics
● Singaporean or Permanent resident
Location
● Flexible arrangement - Mostly work from home.
● Onsite requirements
o 1 team meeting and/or 1 day office roster every week in CaringSG office in Enabling Village
o Ad hoc meeting or Csg events support
Employment Type
● Part Time
Profession Type
● Clerical officer
Minimum Educational Qualification and Experience
● O level/ITE with >/= 2 years of relevant work experience or Diploma
Basic Salary Range
SGD $2300-3100 for full time
