Responsibilities:
1.Seafarer Payroll Management:
- Manage and oversee payroll for all assigned vessels, ensuring accuracy and timely payments in accordance with seafarer contracts.
- Process reimbursements, allowances, deductions, and overtime in the payroll system, ensuring compliance with company policies and contractual agreements.
- Ensure timely and accurate payment of balances, such as leave pay, medical leave pay, medical disbursements, and other allowances.
2.Cash to Master (CTM) and Allotments:
- Arrange monthly CTM and liaise with port agents for quotations and remittance coordination.
- Monitor CTM balances and perform month-end ship account closings.
- Verify allotment lists for accuracy and ensure timely transfer to designated beneficiaries.
3.Compliance and Confidentiality:
- Ensure payroll processes adhere to international labor standards (e.g., MLC 2006) and local statutory requirements.
- Submit CPF contributions promptly for Singaporean seafarers.
- Maintain strict confidentiality of payroll data and seafarer personal information.
4.Reporting and Analysis:
- Prepare monthly payroll analysis reports, highlighting trends, discrepancies, and recommendations for improvement.
- Perform month-end closings for vessel victualing accounts and provide detailed financial summaries as required.
- Collaborate on tax reporting and compliance, ensuring deductions and filings are accurate and timely.
5.Issue Resolution and Training:
- Address payroll-related inquiries and disputes from seafarers and their families, ensuring prompt and professional resolution.
- Provide onboarding training for Master on payroll processes, allotment procedures, and financial policies.
6.Coordination and Communication:
- Work closely with internal departments (e.g., Crew Operations, Accounting, HR) and external stakeholders (e.g., manning agencies, port agents) to ensure seamless payroll operations.
- Prepare necessary correspondence for internal and external parties, including Masters and Accounts departments.
7.System and Process Optimization:
- Monitor payroll systems for efficiency and accuracy, working with Crew manager and IT to implement updates and troubleshoot issues.
- Identify and implement process improvements to enhance payroll management with Crew manager..
- Explore automation opportunities to streamline payroll operations and reduce errors.
8. Audit and Risk Management:
- Support internal and external audits by providing necessary documentation and addressing queries.
- Monitor discrepancies and risks in payroll processes and implement corrective actions to prevent fraud or mismanagement.
9.Policy Development and Crisis Management:
- Contribute to the development and updating of payroll-related policies to reflect regulatory changes and operational needs.
- Establish contingency plans to ensure uninterrupted payroll processing during emergencies or system disruptions together with Crew manager.
Additional Duties:
- Assist with special projects related to crew welfare, cost management, or other departmental needs as assigned by the Manager or management.
Requirements:
- Minimum Diploma holder with 1-2 years of related working experience in the marine industry.
- Good team player and able to work with minimum supervision.
- Proficient with MS Office applications.
- Good interpersonal, communication, and computer skills.
