Admin Assistant & Receptionist – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin assistant you should be able to oversee and ensure smooth and efficient daily operations.
You will:
1. Administrative Assistant
- Provide administrative duties, like filing administrative documents, data entry
- Preparing purchase orders, delivery orders, invoices for all office related services
- Order office supplies
- Update Office Expenditure list
- Maintaining equipment inventories List and evaluating new equipment
- Responsible to supervise and inspect contractors' works, i.e. Security and Cleaners
- Responsible for the maintenance and upkeep of office including CCTV system, AV system, Fire Extinguishers, Furniture and all properties in office
2. Receptionist
- Manage incoming calls and direct to the intended parties
- Take and deliver timely messages to the intended recipients
- Receive visitors in the office and escort them to the meeting room
- Ensure full compliance of MOM safe distancing measurements are comply to
- Handle all incoming, outgoing, local and international mails & courier deliveries
- Assist in conference call bookings and arrangement when required
- Coordinate with travel / hotel providers as and when necessary
- Able to handle ambiguity and confidentiality
3. Others
- Back-up for Admin Manager
- Any other ad hoc duties as assigned by the Admin Manager
You Bring:
- At least a Higher Secondary / Pre-U/A level/College/Professional certificate or equivalent
- At least 3 year(s) working experience in a similar field
- Preferably junior executives specializing in clerical / administrative support or equivalent
- Have good computer application knowledge (eg., Excel, Words, Power Point, etc.)
- Have good phone etiquette, anticipation, analytical skills, with problem solving aptitude.
- Excellent communication skills, both written and spoken in English
