Administration
- Discharge the duties in an effective and efficient manner.
- Ensure that the payment process is initiated on a timely basis.
- Prepare reconciliation accounts and document supporting that concern Accounts Payable.
Responsibilities
- Ensure that all payment documentations are in accordance to hotel policy & procedure and accurately recorded into the SUN Accounting system.
- Collect and review all documents pertinent to payment preparation (purchase request, purchase order, receiving record, original invoice, etc…), ensuring mathematical accuracy, legitimacy and completeness of the transaction before filing them per supplier’s name, pending for payment.
- Prepare Payable Vouchers, Bank Transfer and initiate payment process in due time.
- Perform all Accounts Payable sub-ledger bookings and to verify that Accounts Payable sub-ledger and General Ledger balances are matching.
- Ensure that on-hand outstanding invoices match with AP ageing report as per the system
- Prepare a monthly payment schedule and ensure the prompt payment preparation accordingly.
- Monitor the issuance of cheques and the safeguard of any unused cheques.
- Post payment voucher and reconcile Ageing report and clear / follow up balance.
- Perform Creditor aging reconciliation with statement of account from supplier
- Prepare cheque run for approval.
- Ad hoc duties as assigned by supervisor
