As the Admin Manager, you will be responsible for ensuring the smooth and efficient functioning of our corporate offices. You will lead a team of administrative professionals who manage various office services, including company drivers, office supplies and receptionist services. You will oversee the daily operations of the Corporate Office, implementing process improvements, and maintaining a welcoming and productive office environment.
Job Responsibilities:
· Supervise, lead and manage a team of drivers, administrative assistants, receptionists, and personal assistants.
· Co-ordinate to ensure efficient workflow among team members, optimizing productivity and responsiveness.
· Oversee the scheduling, routes, and performance of drivers to ensure timely and safe transportation.
· Provide direction to administrative assistants in handling daily office tasks.
· Supervise receptionists in managing front desk activities, including handling inquiries and directing visitors.
· Support and coordinate activities with the personal assistant to executives.
· Monitor expenditures and manage budgetary requirements for the administrative department.
· Manage office premises maintenance (for eg: insurance for fire and hazards, insurance coverage for employees, agreements etc.).
· Manage monthly payroll process and staff claims.
· Liaise with third parties (eg: bankers, auditors, tax agent, corporate service provider etc. on finance, HR, tax and other matters)
· Ensure adherence to company policies and procedures within the administrative team.
· Identify opportunities for process improvements and implement best practices.
· Prepare management reports.
· Other Ad-hoc duties.
Requirements:
· Strong leadership skill in managing all the teams effectively.
· Excellent verbal and written communication skills.
· Strong organizational and multitasking abilities.
· Proactive problem-solving skills with the ability to make decisions in a fast-paced environment.
· Able to collaborate and work effectively with cross-functional teams to be a good team player.
· Flexibility to adapt to changing priorities and responsibilities.
· Meticulous with an eye to details.
· Proficient in Microsoft Office (Excel, Outlook, Power Point and Word).
