Immediate 6 months contract
Located at chinatown area
Paying up to $7000
About the company
Our client is well known in the FMCG industry. The Executive Administrative Assistant/ OM will provide personalized secretarial and administrative support in a well-organized and timely manner. The incumbent will work on a one-to-one basis on various tasks related to Directors working life and communication.
This role is to provide support primarily to the business management team in Asia (Managing Director, Finance Director, Marketing Director, and HRBP Director) as well as ad-hoc support to other functional or regional directors based in the Singapore office.
This EA/office manager will require a highly motivated, energetic and resourceful person who has a willingness to learn. This will be a varied role where you will learn all aspects of the full spectrum of office support duties.
About the role
- Acting as the administrative point of contact between the executives and internal/external clients
- Undertaking the tasks of receiving calls, coordinating meetings, taking messages and routing correspondence, processing expense reports
- Handling executives’ requests and queries appropriately
- Support preparation of meetings and presentations, analyses and documents relating to the Directors needs
- Ensuring the proper flow of internal documents.
- Make travel arrangements and prepare expense reports for Directors
- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, taking messages and routing correspondence
- Maintain the diary (proactively resolve conflicts), arrange meetings and appointments and provide reminders
- Develop and carry out an efficient documentation and filing system
Office and Facility Management
- Office supply management (planning, ordering, warehousing, price negotiation, and budget management for office needs, such as stationery and kitchen supplies)
- Mail and courier delivery coordination (international and domestic)
- Point of contact for the manager of the facility
- Solving and following up on issues connected to the facility
- Communication of the important message from the building to the employees
- Support with organising events for employees (celebrations, festive occasions)
- Managing any ad hoc projects related to the office, such as refurbishment, move, etc.
- Directly responsible for the control of product and stock in the office
- Partner HR with onboarding activities for new hires, including preparing welcome products
- Oversee Benefits implementation for Singapore-based employees, control product allowance files and requests
- Responsible for creating a yearly agenda for Singapore employee gatherings, planned ahead of time and having a “rotation” of themes ranging from brand education, ERG’s initiatives, celebrations and other corporate themes
- Coordinator and Liaison to the CSR agenda for Asia, directly responsible for creating engaging CSR activities for the Singapore location
- Assist in managing & coordinating events as part of brand activations
- Manage & liaise with suppliers on development & purchase
- Assist in processing invoices and tracking A&P on the assigned brands
Skills and experience
- Experience with computer applications, particularly advanced skills for office suites (Microsoft platforms or Google Suite)
- Handling multiple projects to completion by agreed deadlines.
- 1 year experience in a similar position in the wine and spirits industries or FMCG
- Experience with SAP and other financial/commercial data systems as added value
To apply online, please click on the appropriate link.
EA: 94C3609 / R111039
