Overall Job Objectives:
As a Team Lead of Finance Team; ensuring the provision of high-level systems and services for all Finance functions including finance policies, procurement, accounts payable, accounts receivable, fixed assets, financial planning, reporting and analysis, budgeting and forecasting, cashflow management, internal control, management, governance, statutory & Ministry reporting, team coaching and development. The personnel will be required to act on his/her own authority or on the authority delegated by the Director and is responsible for all major decisions affecting the work of Finance.
Core Responsibilities:
Finance Team Lead and Business Partner
- Provide positive and professional leadership to Finance team, ensuring that the team delivers effective support to the activities in the company.
- Conduct performance reviews of staff, develop and oversee their training and development to ensure they have development plans for their career growth.
- Act as Business Partner to provide advice and support to other departments on matters relating to Finance, procurement, budgeting and forecasting, and internal controls matters.
- Provide suggestions on automation / improvements in finance and procurement processes.
- Perform any other duties / projects as directed by the Director.
Finance & Accounting and Internal Controls
- Oversee the finance function, ensuring proper administration of financial affairs; advising and assisting on budget and financial planning strategies, monitoring and revising the budget and forecast in line with changing demands and projected out-turns; preparing management reports and annual financial statements.
- Ensure all necessary Finance, procurement and related policies, SOP and controls are in place and up to date.
- Ensure the provision of accurate and timely management accounting and performance measurement information for reporting.
- Manage the cashflow, including grant drawdowns, fixed deposit renewals, and sufficiency of cash balance for major payments, e.g., capital expenditure and Performance Bonus payout.
- Manage and adhere to all Finance related and statutory reporting deadlines, including ACRA filing for AFS, submission of Annual Report in the Charity Portal, statutory and internal audit completion, and all submissions of finance and governance reports to Ministry and other government and funding agencies.
Procurement
- Ensure all Procurement policies and workflows are up to date and properly in place.
- Manage all tendering and procurement activities in accordance with relevant guidelines and legislation.
- Maintain a list of all CS contracts and ensure renewal of CS contracts (if appropriate) are concluded before expiry.
- Ensure annual vendor evaluation is performed and documented.
- Ensure Approved Vendors (AV) are reviewed and evaluated on an annual basis.
- Review the vendors / services contracts to ensure they are prepared in accordance with terms and conditions.
- Preparation of Fund Request Paper (FRP) for approval from Board, Ministry and other government and funding agencies.
Job Specifications:
- University degree and/or postgraduate qualification in accounting.
- Membership of a professional accountancy body.
- Minimum 15 years of experience in finance, accounting, or audit.
- Proven track record of achieving results in a corporate or a non-profit environment, with demonstrated success in developing policies, procedures and processes, building systems and tools to support a growth-oriented organization.
- Experience of governmental, intergovernmental and/or non-governmental organizations.
- Experience in process improvement, system implementation and automation.
- Experience in project management and related financial reporting, internal controls and compliance related matters.
Functional Competencies:
- Ability to deliver results timely and to manage changes.
- Excellent negotiation, dialogue/conflict resolution and diplomacy skills.
- Excellent analytical and problem-solving skills.
- Excellent sense of initiative, ability to set priorities and work under pressure with accuracy and dedication.
- Good leadership skills in managing a small team; good communication skills in working with Business and other Corporate Services departments.
- Excellent knowledge of Microsoft Office; and an understanding of the strategic importance of IT to the delivery of an organization’s success.
- Initiative to streamline and automate the finance processes to improve efficiency.
- Outstanding communication, project management and presentation skills.
