The role is responsible to coordinate, monitor and control the movement, filing and archiving of all Project documents with the objective of ensuring compliance to Leighton's project procedures for Project WITH THE OBJECTIVE OF ensuring compliance of the assigned project to Leighton Asia's OH&S framework, regulatory requirements and contractual obligations while minimising health & safety related risks to the project team.
Job Responsibilities
- To coordinate the receipt, distribution and tracking of design drawings in order to facilitate the smooth running of projects m compliance with project procedures.
- Take possession of all incoming documents, check the accuracy of the transmittal notice and then record the information in the document register.
- Identify the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice.
- For all outgoing documents, record transmittal notice information in the relevant document register.
- To track Request for Site Design Change Notice (SDC), Design Change Request (DCR), and Requests for Information (RFI) and "As Built" drawings in order to ensure all such requests are resolved.
- Formulate the necessary administrative requirements of the document control for the project, formulate procedures to suit and thereafter fully implement using the document control software system.
- To prepare various weekly and monthly reports in order to highlight status to Project leader.
- Generate monthly and weekly reports
- To take ownership of the document control system.
- Manage and implement the training and update plans for the use of the system by all existing personnel and new arrivals.
- To interact with the Quality Assurance Manager to ensure that all procedures and guidelines available on the server and system are current and updated.
- Assist in the preparation of Project Quality Plans for Tenders and for start phases of projects.
- Assist in the ongoing accreditation process for the ISO 9001 :2008 accreditations and updates.
- To maintain and archive hard as well as soft copies of all drawings m order to comply with Leighton Asia’s standards on project documentation.
- Maintain a whole and complete control copy of project documents including drawings and details and all other fundamental project documentation.
- Maintain a product library for all material samples and product data sheets.
- Maintain a library of all Subcontractor Company profiles, and prequalification questionnaires.
- Upon completion of the project and in conjunction with the project and commercial departments properly archive project documents as instructed.
Job requirements
- Diploma in Business Administration
- Total Work Experience of 5 years
- Data Center experience is preferred
