Job Summary
This role is responsible for ensuring the smooth daily operation of the reception area. As the first point of contact, creating a welcoming yet professional image of the company will be vital to this position. In addition, the role will include office management and administration duties.
Job Responsibilities:
Office Management
- Be the brand ambassador for Compass Singapore office including receiving guest and managing the phone system with good telephone etiquette.
- Manage office and pantry/ meeting room management including purchases, inventory management and office upkeep, season parking, landlord management, mails management, and local and overseas delivery.
- Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment.
- Provide office equipment order, tracking and invoices processing together with Finance, including seeking approval.
- Be the main point of contact for general vendors management relating to admin like FCM and any relevant office vendors.
Calendar Management
- Provide secretarial support and manage top management calendar and meetings (Managing Director, Singapore).
- Support travel arrangement and local and overseas claims for MD and Directors level (if needed)
- Support management presentation and reporting.
- Support other Directors claims (if any/ as needed).
Employee Engagement
- Support employee engagement activities and planning together with Head of HR.
- Propose ideas and execution of corporate events.
- Support Townhalls and any relevant office events and initiatives.
Human Resources
- New hires set up including face biometrics and tracking.
- Support human resources admin support like Online Foreign Worker Address Service (OFWAS).
- Work with Operations on uniform issuance for new hires.
- Support total company training registrations and any related HR operations/ administration duties
Health and Safety Responsibilities:
- Follow Compass health, safety and security procedures including reporting any incident in the office to Head of HSE and Head of Human Resources.
- Maintain safe personal presentation standards in the office including as the appointed Fire Warden and First Aider for office.
Job Requirements:
- Minimum 3 year of related experience
- Diploma above qualification or relevant working experience
- Good phone etiquette skills
- Good communication skills – written and verbal
- Ability to be resourceful, self-motivated and proactive in dealing of issues that may arise
- Proficient in office applications
- Team player and self-motivated
- Ability to work in a team and independently
- Ability to maintain confidentiality of data and information
